Administrative Coordinator

Lafayette, Indiana

Administrative Coordinators ensure that workplace administrative needs are met. HR duties include all aspects of the hiring process from scheduling interviews to new hire documents, and hosting new hire onboarding. The incumbent will coordinate company events including corporate and outside visitors, holiday parties, summer picnic, etc. The Administrative Coordinator is responsible for confidential and time sensitive material.

ABOUT PRIMIENT

Established yet entrepreneurial: Primient is an industry leader with proven products, six manufacturing plants, 1500+ employees and deep roots in corn wet milling. Yet we’re also a brand-new company that is ready to drive change and create impact.

Investing in the future of Lafayette: We are making an unprecedent investment in our plant and people to create a state-of-the-art facility. It will be a rewarding place for people to work now and for generations to come.

Poised for new era of success: our goal is to unlock the full potential of Loudon and our other US locations. The market is strong for our plant-based ingredients, which go into everything from sodas to hand cream and cardboard to clothing. As our business grows, our people will grow.

THE OPPORTUNITY

Key responsibilities: Administrative Coordinator

• Oversee uniform ordering for new hires and current staff, manage current stock, work with outside vendor to ensure proper billing
• Participate in job postings, candidate interviews, and hiring process
• Coordinate local onboarding Orient new employees by providing information packets; reviewing company policies; ensuring office space is prepared
• Coordinate recognition events for retirements, seniority, bereavement, and birth including planning a celebration, ordering gift, etc.
• Maintain a monthly hourly employee report that includes OT%, work hours, scheduled hours, absences, and other information helpful to the management team.
• Forward manager’s email correspondence to the site; Communicate upcoming events to the site
• Plan and arrange events, including organizing catering, booking meeting space, and ordering supplies as needed
• Maintain stock lists and orders office supplies
• Update phone list with new joiners, leavers, and organizational changes
• Liaison for community partnerships and events
• Plant point contact for communications and branding activities
• Direct employees with queries about HR-related issues to either PeopleServices or HR Manager depending on scope
• Assist PeopleServices by providing relevant employee information and facilitating resolutions to employee queries, such as payroll errors, vacation balances, etc.
• Check mail and deliver to employee mailboxes

ABOUT YOU

• 3 years relevant experience in an administrative or clerical role
• High school diploma required, Associates degree is a plus
• Fluent in Microsoft Office Suite
• Ability to learn and master internal software systems including SAP, Workday, Gensuite
• Strong organizational skills
• Flexibility needed as day-to-day changes/issues arise
• Ability to work and collaborate with various internal and external customers and groups

ADDITIONAL INFORMATION

Rewards & benefits
Competitive salary with performance linked enhancements / 401 K matching and non-contingent matching plans / Healthcare / Medical insurance

Career development

Our structure provides autonomy and accountability in your role. You have scope to develop a depth of expertise and the opportunity to follow career pathways outside the norm.

Diversity, Equity, Inclusion & Belonging

We are passionate believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow, thrive and progress.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.