Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K and Roth 401K , eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
• Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

The Contract Administrator assists the EM Contracts Manager in Quoting new contracts, managing current contracts, and provides the service operations group with information and reports to perform scheduled events per contract agreements in a manner that reflects the company’s vision of working as “One Professional Team.” This position monitors and advises on the status of contract events associated with the Equipment Management Group and helps to manage telematics registration and billings for both internal and external customers. Additionally, this position generates contract related customer billings and reconciles vendor invoices.

Pay rate: $48,099.93 - $66,139.69 Annually
Pay rate is dependent upon education & experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Collects equipment hours from Wagner assets that are GPS enabled
• Compiles Rental Fleet reports
• Compiles data and creates necessary queries and reports to populate the Rental Fleet PM scheduler
• Checks and reviews contract-related work orders for proper billing
• Works with the EM Contracts Manager to develop consistent processes for the development and reporting of customer agreements
• Documents and communicates contract related progress and shortfalls to the EM Contracts Manager to ensure contracts are meeting company needs and timelines
• Assists in the deferred and electronic invoicing process
• Assists with requests for administrative materials i.e. proof of insurance, copies of agreements etc.
• Assists in developing automated processes and systems to insure problem oil samples are acknowledged and acted upon
• Manages Product Link registration and VisionLink billings for both internal and external customers
• Generates contract related customer billings and reconciles vendor invoices
• Enters data daily into tracking databases, and works to improve process management and automation
• Organizes efforts across multiple departments/customer, exhibiting strong project management skills
• Sets up CVA’s and verifies and tracks current customer information and
• Locates and adds vendors to current CVA database
• Tracks and schedules preventative maintenance for both Customer and Wagner owned assets
• Tracks and schedules Cat Care CVA’s for both Customer and Wagner owned assets
• Advances and preserves customer/vendor relationships
• Provides training to both Customer and Wagner staff on CVA details and processes
• Meets and responds to customer needs in a professional and timely manner
• Provides one on one support for customer contract issues and renewals
• Participates in customer status update meetings
• Works with Rental Coordinators, Service Managers and Service Writers to ensure work order data is accurate for all contracts
• Seeks to support the up sale of additional Wagner services and CVA options with all customers
• Seeks to understand a basic working knowledge of the maintenance processes of heavy equipment and industrial engines
• Seeks to understand a basic working knowledge of telematics and machine data reporting
• Other duties as assigned by manager

Required Education and Experience:

• High School Diploma or GED
• Some College or equivalent combination of education and experience
• 3-5 years’ experience in Construction, Oil and Gas, Utilities, or Equipment industries preferred
• Contracts and project tracking experience
• 3-5 years administrative/clerical experience
• 3-5 years customer service experience
• 1-3 years sales experience
• 1-3 years technical or mechanical experience

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Ability to organize efforts across multiple departments
• Project management skills
• Contract and project tracking skills
• Frontline customer service and communication skills
• Basic knowledge of Microsoft PowerPoint
• Intermediate knowledge of Microsoft Word, Outlook, and Excel
• Knowledge of AMT, DBS (PM and CT) preferred

Work Environment:

• Noise: Moderate
• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)