Coordinator - Titus Center for Franchising

TYPE: Full-time, Non-exempt
LOCATION: West Palm Beach Campus

SUMMARY: Coordinates all activities of the Titus Center including office management functions, administrative assistant support to the Chair, and Titus Center events.

Office Management:

• Serve as a first point of contact for the Titus center, greeting visitors and ensuring their needs are met.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and distribute minutes of meetings.
• Design, edit, and produce forms, letters, reports, documents, and other correspondence.
• Gather, organize, maintain, file, and provide information, correspondence and other records to and from the Chair, faculty, students and others.
• Partner with the Admissions Office to coordinate faculty and classroom availability for Titus Center student recruiting or classroom visits.

Administrative Assistant Support:

• Arrange and coordinate the Chair's calendar and schedule appointments, meetings, travel arrangements and other activities.
• Assist the Chair by producing financial reports and completing ongoing budget analysis.
• Extract, manipulate, and format data as needed by the Chair or RSB Dean.

Titus Center Event Coordination:

• Assist in the coordination and administration of the Titus Center events including theme selection, decorations, catering, oversight of volunteers, and other event logistics.

QUALIFICATIONS:

• Exceptional interpersonal skills with the ability to interface effectively with a wide spectrum of people.
• Ability to effectively manage competing priorities and multiple projects simultaneously.
• Experience with coordinating meetings and events.
• Strong analytical skills, along with the ability to create and effectively manage documents, spreadsheets, graphs, charts and slide presentations.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Experience in or the ability to learn and navigate various computer programs, including Jenzabar, learning management systems and any new programs or databases that are a part of the department's work.

EDUCATION AND EXPERIENCE: Associate’s degree or equivalent and 3+ years of related experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekend availability

Education:

• Associate (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)

Work Location: One location

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