Executive Assistant to VP of Student Service and Enrollment Management

$19.50/hr Possible temp to hire for the right fit

Job Summary
Performs an assortment of duties necessary for the successful operation of the Office of the Area Vice President/Executive Director. Duties range from reception and routine clerical tasks to complex document preparation, computer software reports/data, and logistical responsibilities for large projects and activities. Relates to all levels of internal customers, as well as high levels of external customers in state agencies, government officials, attorneys, community dignitaries, and the academic community.

Essential Duties and Responsibilities: The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties:
1. Reads and routes correspondence. Composes and processes routine correspondence and e-mail.
2. Answers and screens telephone calls, arranges conference calls, coordinates schedules, makes appointments, and makes travel arrangements.
3. Greets scheduled visitors and directs or escorts to appropriate area or person.
4. Conducts research and compiles and prepares various analytical and descriptive reports for Board of Trustees, various College committees and external agencies.
5. Coordinates and arranges meetings, prepares agendas, records and required materials, and reserves and prepares facilities.
6. Takes minutes of meetings, as required. Prepares minutes for distribution.
7. Orders and maintains supplies and arranges for equipment maintenance.
8. Prepares purchase orders, receives merchandise Provides input to budget planning and monitors budget for delegated areas.
9. Performs special projects, including research, compilation, and disbursement as delegated by Area Vice President/Executive Director.
10. Provides information and reports as required by various government requirements, State and community agencies, and the academic community at large in the specialized area of the Vice President/Executive Director.
11. Performs various computerized assignments on College database, website, and other software as required.
12. Assigns and coordinates work of student assistants, as necessary.

Job Qualifications : The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Associate’s Degree or equivalent from two-year college or technical school and three or more years’ related experience and/or training; or equivalent combination of education and experience.

Computer Skills : To perform this job successfully, an individual should have advanced level knowledge of word processing and spreadsheet software; working knowledge of Internet, database, and e-mail software. Ability to use current College database within one month of hire essential.

IND3
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Associate

2-5 years

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