Manage Schedules for CEO & confirm appointments

Manage & maintain administration of CEO's calendar and conference calls including scheduling of internal and external meetings. Follow up on action items and report status to attendees

Maintain global contact list (Outlook)

Manage & maintain company administration files

Maintain and update directories, contact and distribution lists

Manage & maintain company licenses

Provide administrative support to the President

Coordinate with administrative staff

Coordinate the company website and social media, including coordination with graphic designer

Special projects as needed, including marketing and website updates, event planning, etc.

Draft, prepare, proofread, file correspondence, memos and other documents

All insurance claims correspondence

All lawsuit correspondence

Office files up to date

Meeting minutes & action items distributed and filed

Personal correspondence/bills

Personal follow ups

Law research Tickets/Court Forms

Law Correspondence

Sort Mail for CEO

Qualifications:

Energetic and conscientious team player with the ability to multi-task under pressure in a fast-paced environment

Excellent oral and written communication skills

Extraordinary attention to detail with high level of accuracy

Strong planning, presentation and organizational skills

Handle confidential matters with discretion

Resourceful, creative and able to adapt quickly and effectively to unexpected changes in a positive manner

3 to 5 years of experience in a similar role providing administrative assistance

Proficient with MS Office Suite

Prior experience in the construction industry

Job Type: Full-time

Salary: $60,000.00 to $80,000.00 /year

Benefit Conditions:

• Waiting period may apply

Schedule:

• Monday to Friday

Work Remotely

• No

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• executive assistant: 3 years (Required)

Work Location: One location

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