You.

You bring your body, mind, heart and spirit to your work as an Executive Assistant.

You’re equally comfortable with administrative functions and working closely with senior-level leadership.

You’re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.

Us.

System Services is the Regional Headquarters in Broomfield, Colorado and is located within the Oracle campus. The Peaks Regional of Intermountain Health is a faith-based, nonprofit healthcare organization dedicated to improving the well-being of the people we serve.

Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, we’ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.

We.

Together we’ll align mission and careers, values and workplace. We’ll encourage joy and take pride in our integrity.

We’ll laugh at each other’s jokes (even the bad ones). We’ll hello and high five. We’ll celebrate milestones and acknowledge the value of spirituality in healing.

We’re proud of what we know, which includes how much there is to learn.

Your day.

The Executive Assistant performs advanced project work and day-to-day administrative duties relative to region-wide operations for assigned Executives in Communications & Philanthropy.

As an Executive Assistant you need to know how to:

• Serve as the primary point of contact for internal constituencies. Serve as a liaison between Executive and identified boards, committees, and the senior management team. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the assigned Executive. Determine appropriate course of action, referral, or response. Provide assistance, guidance, and direction to visitors, patients, staff and vendors.
• Perform day-to-day administrative duties relative to hospital-wide operations for assigned Executive(s). Work closely and effectively with the assigned Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated. Attend meetings and prepare meeting minutes as required.
• Work with confidential and sensitive information and materials. This includes, but is not limited to, preparing Board packages, assisting with written materials and presentations, coordinating of schedules for meeting participants, coordinating meetings and maintaining calendars.
• Act as the recording secretary for Board and board committee meetings. Attend all meetings and takes minutes, producing a written copy for the records on a timely basis.
• Draft acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive's ability to effectively lead the function/organization. Prioritize conflicting needs and handles matters expeditiously and proactively. Manage an extremely active calendar of appointments. Arrange and coordinate meetings, conferences and appointments. Arrange travel plans, itineraries, and agendas and compiles documents for meetings and presentation materials. Coordinate logistics for meetings/conferences by arranging meeting accommodations and preparing correspondence regarding upcoming meetings and conferences.

Your experience.

We hire people, not resumes. But we also expect excellence, which is why we require:

• High School Diploma or equivalent, required
• Minimum of five (5) years of experience supporting management, required
• Bachelor’s Degree in Business Administration or related field, preferred
• At least one (1) year of experience in a healthcare organization, preferred
• Experience with CRMs, specifically Raiser’s Edge, preferred

This is a hybrid remote/in-office position, working 2-3 days at the Broomfield campus and the remainder of the week from home. #LI-Hybrid

Your next move.

Now that you know more about being an Executive Assistant on our team, we hope you’ll join us. At Intermountain Health you’ll reaffirm every day how much you love this work, and why you were called to it in the first place.