Summary of Job Description: The Finance Manager is directly responsible to the Finance Director/CFO. This position is responsible for contract compliance to include services such as Head Start, Early Head Start, and Property Partnerships. The position also involves chart of accounts reconciliations, oversight of financial reporting of programs, monthly budgeting comparative analysis of programs, including accounts receivables and assists with all aspects of accounting, payroll, accounts payable, etc. Supervision of a Fiscal Unit that complies with all standards established by GAAP and OMB circulars regarding non-profit fiscal management and compliance.

Summary of Requirements: Bachelor's Degree in Accounting or Finance, Master’s degree preferred. Seven (7) years of experience in an accounting management leadership position. Supervisory experience preferred. CPA or CMA encouraged. Experience and working knowledge of generally accepted accounting principles (GAAP), OMB A-133, prior experience working with external auditors, grants management, nonprofit management, etc. Knowledge and experience with housing finance preferred. Experience and a working knowledge of MIP/Abila accounting software preferred. Personnel management experience necessary.

Have strong work ethic, attention to detail, ability to multitask, integrity, and problem-solving skills. Skills and proficiency using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, create spreadsheets, and reports. Must always maintain confidentiality. Ability to plan, organize and prioritize assignments to independently meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption. Demonstrated ability to analyze problems/issues, gather data and information, evaluate, and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.

Communication skills to communicate effectively and professionally using tact and diplomacy with internal and external community. Clearly demonstrated team-building skills to establish and maintain good working relationships with colleagues with an emphasis on tact, diplomacy, flexibility, collaboration, professionalism, and discretion. Knowledge of budget planning, preparation, and administration to make realistic, equitable fiscal decisions, present and defend budget concerns persuasively, and prepare detailed budget reports. Excellent writing and grammar skills to independently draft correspondence pertaining to the fiscal management of the Agency.

Responsibilities and Duties:

Maintains a file of all contractors’ current certificates of professional liability insurance coverage (which must be updated annually for workers compensation audit review).

Analyze the HPG loan conditions presented, negotiate conditions as appropriate and make recommendations regarding the acceptance or rejection of the same.

Responsible for business liability insurance and bonds.

- Allocation of insurance premium.

- Facilitate business insurance claims.

- Maintain files of all contracts, lease, insurance policies, bonds, and related documents.

Manage current mortgage obligations and facilitate the HPG loan process.

- Develop and maintain a roster of all note’s payable held by corporation or guaranteed by the same and provide statements to borrowers as required.

- Prepare loan applications and analyze the loan conditions presented, negotiate conditions as appropriate and make recommendations to the Supervisor regarding the acceptance or rejection of the same.

- Prepare settlement reports for property closings or other partnership expense/payments and secure Corporation payments.

Oversee the certifications of HPG loans.

Revise as necessary the Agency's Fiscal Manual to include newly established requirements.

Assist in the planning of all budgets.

Develop an indirect cost proposal annually to submit to Approving Agency.

Maintain a general ledger tracking all disbursements.

Maintain cash receipts, disbursements and general journal ledgers for each grant or contract funded to SMTCCAC, Inc.

Supervise the reconciliation of all accounts within two weeks of check returns.

Maintain a system of cash account balancing prepared at the completion of bi-weekly disbursements.

Assure that a cash receipts control journal is kept by a non-fiscal staff member.

Maintain the Agency's inventory system updating it annually.

Comply with A-133 auditing standards.

Provide monthly financial reports on the expenditures and balances of all budgets.

Advertise and secure the services of a CPA firm to complete annual audits.

Advertise and secure the services of an insurance firm to provide comprehensive business services to the agency including bonding and liability.

Maintain appropriate fiscal records to comply with all contractual agreements.

Prepare fiscal reports required by grant or contracts.

Maintain system for decentralized purchase orders.

Develop an on-going training program to keep project staff abreast of fiscal policies and procedures.

Meet with project directors on a monthly/quarterly basis for fiscal management.

Ensure that all billings are processed on time.

Complete fiscal reports and submit on time to various funding services.

Review Partnership monthly financials and budgets

Identify and secure funds for program operations, expansion, and continuation.

Prepare monthly programmatic and any reports required by funding sources.

Participate in internal and external monitoring reviews.

Other duties as assigned.

Licenses or Certificates:

CPA or CMA preferred

Special Requirements:

State and Federal Bureau of Investigation Criminal Background Check, National Sex Offender Public Registry Check, Physical, COVID-19 Vaccine, Tuberculin PPD Tine Test at time of employment, and annually, or by physician requirement, thereafter, and Pre-Employment, Random, Post-Accident Drug and Alcohol testing.

Physical Demands:

Work requires limited physical effort.

Employer Disclaimer:

This job description is not nor is it intended to be a contract between SMTCCAC, Inc. and the employee filling/hired to perform the duties of this position. The document is not intended to list every duty an employee in this position could be required to perform. SMTCCAC, Inc. reserves the right at its discretion to change the duties outlined herein or requests the employee to perform duties that are not listed. The company may use this job description to assist in evaluating the employee's performance or to make other appropriate job-related decisions.

Job Type: Full-time

Pay: $80,256.00 - $120,384.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Hughesville, MD 20637: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Required)

License/Certification:

• CPA (Preferred)

Work Location: One location

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