JOB DESCRIPTION

JOB TITLE: HUMAN RESOURCES ADMINISTRATOR

EMPLOYER: M-COMMUNICATIONS

DEPARTMENT: HR

REPORTS TO: VICE PRESIDENT, FINANCE

SUMMARY: Assists in managing and preparing various HR documents, supporting employees with issues that arise, facilitates employee contracts and onboarding, and assists with payroll. The Human Resources Administrator will have the opportunity to grow into a Human Resources Manager role after a period performing in the Administrator role.

DUTIES AND RESPONSIBILITIES:

• Organizing and maintaining employee records.
• Update internal HR databases (e.g., record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides.
• Assists in the administration of and communication regarding company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and state legal requirements.
• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Coordinates and/or conducts employee-relations activities and programs including but not limited to employee counseling, interpretation of policies, new employee orientation, onboarding, and employee recognition programs.
• Administration of and communication regarding company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and state legal requirements.
• Assists in the management Payroll via 3rd party ensuring all aspects of payroll are handled in a timely manner. Works with employees at all levels, ensuring payroll needs are met. Including but not limited to:
• Processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
• Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data.
• Prepares manual checks as necessary.
• Oversees maintenance of payroll records and files including but not limited to sick time and vacation and other accrued leave.
• Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
• Prepares month-end reports as needed to interface with 3rd party.
• Reconciles all payroll-related accounts and activities.
• Assists with the development and implementation of payroll practices, policies, and procedures.
• Coordinate with payroll service provider and regulatory agencies to establish and maintain federal, state, and local taxing authority accounts, calculate and balance all required taxes. Establish on-line user ID and passwords for each tax authority as required.
• Research and verify current SUI/SIT rates for accuracy and ensure they are updated timely in the system for payroll processing. Verify any rate discrepancies between the taxing agency and the system for accuracy of quarterly debits/credits of tax filings.
• Handle and resolve any employee tax inquiries/issues as they arise. Assist employees with any self-service related inquiries.
• Conduct and prepare non-routine payroll related projects and reports as needed.
• Prepare for and participate in Audits when necessary

• Assists in managing and ensuring employee benefit programs are administered. Including but not limited to:
• Coordinates employee benefit programs including but not limited to health insurance, long term disability insurance, life insurance, COBRA, FMLA, and other programs.
• Responds to employee’s benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests.
• Prepares and maintains human resources and employee benefits data and reports.
• Reconciles all benefit-related accounts and activities.
• Assists with the development and implementation of benefit practices, policies, and procedures.

• Prepares, schedules, and performs all new hire onboarding both in person and or virtual to include hardware and software applications are ready to operate.
• Process employee terminations and final payout and ensure timeliness of payments and notifications per required state regulations.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Any combination of education, training, or experience that provides the required knowledge, skills, and abilities to perform the duties and responsibilities of the job.
• Required: Bachelor’s degree or equivalent 5+ years related experience, or equivalent combination of education and experience.
• Required: Proven work experience as HR Administrator, HR Assistant, or relevant role.

• Working knowledge of HR laws and regulations.
• Experience in all HR concentration areas such as benefits; compensation; workforce planning and employment; employee relations; occupational health, safety, and security; strategic management; employee development; and training.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Teams
• Acute attention to detail.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Oral and Written Communication-- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Diversity--Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Operates within a diverse workforce.
• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Judgment--Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand, walk, sit, and work with monitors
• Frequently required to utilize hand and finger dexterity
• Works in a normal office setting with no exposure to adverse environmental conditions. Minimal travel required.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Evans, GA 30809: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll: 2 years (Required)
• Human resources: 2 years (Required)

Work Location: One location

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