Plant Administrative Assistant

Loudon, TN

Ready for an administrative career with more impact? Join a market leader in ingredient manufacturing that is poised for a new era of success.

ABOUT PRIMIENT

Established yet entrepreneurial: Primient is an industry leader with proven products, six manufacturing plants, 1500+ employees and deep roots in corn wet milling. Yet we’re also a brand-new company that is ready to drive change and create impact.

Inspired by a meaningful purpose: we use renewable sources to produce plant-based ingredients for some of the world’s best-known brands. It feels good to produce safe, high-quality, sustainable products – that go into everything from sodas to hand cream and cardboard to clothing.

Poised for a new era of success: we’re investing in our plants and people to unlock our potential in the industrial and food sectors. Guided by our values of Safety, Excellence, Integrity, and Growth, we’re focused on growing our business, our reputation, and the career of every colleague.

THE OPPORTUNITY

Our admin and support teams make a much-valued contribution to the Primient business.

The incumbent will support the Plant Manager and interface with all levels of the plant organization providing administrative support.

Key responsibilities:

The duties of this position are generally listed below, but as an admin function, duties will be modified/expanded as needed.

• Process morning reports, pull and copy data from various programs for production report by 8:30 morning meeting. Know where to find missing data, distribute by e-mail to corporate and local personnel.
• Collet checks from pellet shipments, assure accuracy, process direct deposits daily
• File all bill of ladings from previous day, and “other” paperwork from guardhouse
• Order office supplies, stock supply room
• Handle all office machines for repair
• Make presentations/copies as needed by Plant Staff
• Schedule meetings as needed for Primient Executive visits, customer audits, recruiting, etc.
• Order lunches, bereavement gifts, etc., when requested by Plant Manager and Plant Staff
• Issue camera passes
• Update phone list
• Update Plant Org chart
• Handle all time entry questions from employee, mgrs, or corporate payroll.
• Confirm timesheets are approved by noon Monday, and follow up with Mgrs. on outstanding approvals.
• Assist corporate payroll in closing out payroll with timesheet issues.
• Periodically (based on team changes), – check Floating Holiday accuracy.
• Direct employees to various contacts and phone numbers for benefit matters.
• Submit to Decatur all awards/gifts given out on a monthly basis for tax purposes.
• Assist HR manager in hiring process which includes scheduling Work Keys, Interviews, background check, review benefits with applicants, new hire orientation, process new hire status forms and paperwork to Decatur.
• Update employee spreadsheet and create status forms with technician salary changes, address chgs, separated employees, etc.
• Check in Service Awards and distribute invoicing.
• Report to Gallaher Bassett any Workers Comp incidents (gather first report of injury and enter into system).
• Month-end, record from SAP safety stats.
• Month-end, record from SAP – reports on % hours worked over schedule and absenteeism.
• Month-end, BATF report.
• Monthly - Submit thru Citi bank P-card & T & E cards.
• Calendar Year-end, – Maintain Perfect Attendance spreadsheet and awards.
• Annual - Schedule open benefit meetings for insurance enrollment.
• Assist in scheduling travel arrangements for Applicants.
• Annual - Submit Hazmat, First aid & Tool allotment pay to corporate payroll
• Annual - Schedule flu shot with Biometrics screening.
• SEAAL Recorder – take minutes and handle banking account, send a quarterly account of banking to plant accountant and plant manager, manage events and tickets and monies owed. Dollywood, Adult Christmas parties, Children’s Christmas party, Angel Tree, United Way
• Assist Logistics and Barge Team as needed including payroll.
• Additional duties as needed.

Physical Demands

This position requires the ability to safely perform the following tasks:

• Lifting of up to 55 pounds without mechanical assistance.
• Climb a vertical ladder up to 15ft
• Climb several flights of stairs, several times a shift
• Stand for up to 1 hour without sitting
• Bending and twisting motion at the waist and knees

ABOUT YOU

You are an experienced administrator who is comfortable working in a fast-paced environment.

• High school diploma or equivalent required.
• 3 year’s relevant experience (admin/clerical) in heavy manufacturing or construction environment.
• Strong computer skills, oral and written communication skills, interpersonal and leadership skills, and organizational skills.

ADDITIONAL INFORMATION

Rewards & benefits
Competitive salary / 401 K matching and non-contingent matching plans / Healthcare / Medical insurance

Career development

Our structure provides autonomy and accountability in your role. You have scope to develop a depth of expertise and the opportunity to follow career pathways outside the norm.

Diversity, Equity, Inclusion & Belonging

We are passionate believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow, thrive and progress.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.