Expanding specialized medical marketing & communications firm needs a Project Manager to lead pharmaceutical and HCP programs and initiatives across client solutions. This position is responsible for managing all aspects of medical communications projects from inception to completion, including but not limited to, content development, advisory boards, and speaker training.

The primary aspects include the facilitation of multidisciplinary project teams, interfacing with each department within the company, meeting client and management expectations, establishing strong faculty relationships, and ensuring that programs remain on target and within agreed-upon parameters. The Project Manager is responsible for budget development, maintenance and reconciliation, managing external suppliers, keeping programs on time and focused on primary objectives, providing ongoing updates to internal team members and client contact(s), and resource management. The number of simultaneous programs managed by each Project Manager is dependent on the scope and nature of each initiative.

In order to perform these functions, the Project Manager must have strong verbal and written communication skills. He/she must also be highly organized, have experience leading multidisciplinary teams, be adept at multitasking and prioritizing activities, have strong financial management skills, and be able/eager to motivate others

Responsibilities:

Internal

• Supervise and manage critical projects, client engagements and business processes. Guide the completion of projects and delegate work to project coordinators
• Convey client vision to creative staff and vendors as liaison while ensuring brand integrity during the development of multimedia assets for multiple brands
• Manage accurate and effective coordination/organization of project-related folders on the server
• Prepare statements of work outlining scope, deliverables, budgets, and timelines
• Forecast, benchmark and analyse project plans based on hours, costs, and profit approach
• Track association and journal deadlines for submission of applications and materials
• Support speaker bureau needs including client contact, interact with logistics manager, prepare outgoing meeting materials, reconcile meetings
• Submit and manage assets via cloud-based content management platform for Medical, Regulatory and Legal committee review
• Approve vendor invoices based on approved estimates and submit to manager for approval
• Manage and mentor team members
• Uphold PhRMA and OIG guidelines
• Take ownership and manage projects from client sign-off (LOA sign off) through project completion/reconciliation
• Produce client status reports to track and communicate project plan milestones
• Schedule and run internal project-specific meetings
• Attend weekly status meetings

External

• Prepare written communications for faculty and clients related to specific projects
• Identify, recruit and manage faculty as needed
• Participate in client discussions
• Review program documentation for outside vendors
• Attend client meetings or live programs as needed

Experience/Skills/Educational Requirements:

• 3+ years experience in promotional medical education or related industry
• 4-year degree in communications, marketing, or related field
• Solid understanding of ACCME, PhRMA, and OIG guidelines
• Solid understanding of medical education and pharmaceutical industries and programming
• Excellent organization skills
• Excellent interpersonal and communication skills
• Thorough knowledge of Microsoft Word, PowerPoint, and Excel
• Detail-oriented, proactive, dependable

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

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