Romanza Interior Design (a part of London Bay) is a full-service boutique firm specializing in high-end residential design. For more than two decades, our interiors have been recognized for their originality, sophistication and creativity, as we create spaces that, each of them, convey a sense of timelessness. Our professional designers specialize in creating supremely elegant interiors to fit each client’s taste and style perfectly, thereby realizing the homeowners’ inspiration.

We are currently in search for an Administrative Assistant to work closely with the Interior Designer/ Senior Interior Designer/ Senior Design Director, on design, project management, purchasing and administrative support functions to ensure Client satisfaction, and meet Company objectives, at all times.

DESIGN DUTIES:

• Research furnishings and fabrics, including cost estimates.
• Create PowerPoint presentations.
• Prepare and update finish schedule.

PURCHASING DUTIES:

• Order samples.
• Participate in maintaining design library (including catalog and fabric libraries), file incoming product literature and update price lists.
• Price selected items and specify reselections for discontinued items and prepare Client proposals.
• Coordinate with Purchasing department to order approved items.
• Coordinate with Purchasing to conduct vendor follow ups to ensure timely delivery.

CLIENT/PROJECT MANAGEMENT DUTIES:

• Prepare and update project furnishings budget.
• Assist with contract management.
• Attend Client meetings as requested. Serve as a Client Liaison, answering questions and following up on requests.
• Arrange meetings with Vendors and Clients.
• Prepare and present Client invoicing. Follow-up with Clients on questions
• Coordinate with Purchasing Manager and Design team to schedule installs with delivery services.
• Supervise installers, ensure all items are delivered, inspected and damages recorded.
• Work with Clients and Supervisor to resolve issues and ensure satisfactory completion of project.

ADMINISTRATIVE DUTIES:

• Collect and organize data, prepare reports, specifications, cost estimates, presentation material and other documentation.
• May assist in managing Supervisor’s calendar, including scheduling meetings and managing deadlines.
• Weekly timesheet entries for self and Supervisor
• Monthly review of project billings and Accounts Receivable.
• Act as record keeper at meetings, capturing relevant action items for follow-up.
• Organize project binders, on-line project files and bins.
• Ensure the Romanza resource library is kept organized and current at all times.
• Coordinate Sales Rep meetings

QUALIFICATIONS:
Education: Must have a minimum of a High School Diploma.

Mandatory Experience/Background: A minimum of four years of experience in High-End residential construction.. Interior Design education may substitute for mandatory experience. Must be capable of working in a fast-paced environment. Requires excellent computer skills including Outlook, Excel and Power Point. Strong communication skills and attention to detail required with the ability to manage and organize multiple tasks and work as part of a team. Reliable vehicle, valid driver’s license and auto insurance for occasional company business.

Desired Experience/Qualifications: Two or more years of work experience in a design firm, working with high-end clientele. Proficiency in Design Manager and the ability to read blueprints.

Physical Requirements: Must be able to lift and carry up to 20 pounds (unpacking merchandise, assisting on install and updating library materials). Must be able to climb a ladder for installation assistance. Will periodically be required to sit at a desk or a computer for extended periods of time.

Our two-step application process is simple. Send your resume and cover letter & complete the less than 15 minute Predictive Index Behavioral Assessment. Only applicants who submit a resume and complete the PI will be considered.

Step 1: EMAIL YOUR RESUME & COVER LETTER

Step 2: COMPLETE THE PREDICTIVE INDEX BEHAVIORAL ASSESSMENT

https://assessment.predictiveindex.com/bo/63Q8/Candidate

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Naples, FL 34109: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Required)

Experience:

• Interior design: 2 years (Preferred)
• High-End Residential Construction: 4 years (Preferred)

License/Certification:

• and unrestricted Driver's License (Preferred)

Work Location: One location

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