The Senior Payroll Specialist is responsible for managing the organization’s payroll function, including but not limited to performing a variety of accounting functions in preparation, distribution, and reporting of payroll, ensuring compliance with all applicable regulations.

This is a HYBRID role out of Maple Plain, Minnesota

You will:

• Develop and implement payroll practices and guidelines to ensure accurate and timely delivery of payroll
• Complete weekly and bi-weekly payroll activities for multiple locations. Maintain data integrity in the HRIS
• Maintain and file payroll information
• Manage portions of the UltiPro system including setting up and reporting on general ledger, new system integrations, system enhancements, troubleshooting issues, responding to report requests
• Maintain payroll compliance with company policies and procedures as well as federal, state, and local regulatory agencies
• Ensure compliance with federal, state and local payroll, wage and hour laws and best practices
• Audit and process data, including bonus, reimbursements, Sales commissions, PTO and other earnings
• Manage the garnishment process including providing data for agencies as needed. Track and deduct all garnishments and other special payroll deduction and ensure timely distribution of garnishment checks
• Provide customer service and problem resolution to employees, customers, vendors, and other company personnel in a friendly and professional manner
• Reconcile all tax and unemployment liability accounts to the general ledger and investigate variances
• Prepare quarterly payroll tax reporting and research and resolve payroll/tax reporting issues
• Participate and perform period end activities. Work directly with external auditors as needed to provide any payroll related information as it relates to completion of audit procedures
• Manage UltiPro Time Management component of HRIS including troubleshooting issues, provide support documentation and development of payroll policies. Research ways to improve processes and minimize expenses through application of laws and/or regulations. Recommend and/or implement continuous improvement to the payroll function and all responsibilities as it relates to this position
• Perform additional tasks as assigned

You have:

• Bachelor’s Degree in Accounting, Finance, or related field; or equivalent education and experience
• 10+ years of relevant payroll experience
• Solid knowledge and understanding of accounting principles and payroll best practices
• Trustworthy and able to maintain and handle highly confidential data
• Knowledge of applicable local, state and federal rules and laws
• Ability to work under minimal supervision with wide latitude for independent judgement
• High level of attention to detail
• Excellent organization skills
• Ability to work in a fast paced environment with quickly changing priorities and multiple deadlines simultaneously
• Strong computer skills including proficiency with Microsoft Office Suite and HR payroll systems
• Excellent and professional verbal and written communication skills
• Self-motivated, and able to work well under pressure or time deadlines
• Strong time management skills
• Strong analytical, problem solving skills

Bonus Points for:

• Payroll or Finance leadership experience
• Certified Payroll Professional designation
• Experience with HR systems (UltiPro)
• PHR, SPHR, FPC or CPP certification

Interested but do not meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Here at Protolabs, we are dedicated to building a diverse, inclusive, and authentic workplace. So if you’re excited about this role but feel your past experience does not align perfectly with every qualification listed, we encourage you to apply anyways. You may just be the right candidate for this role!

What you will get:

• Hybrid work
• Competitive salary
• Annual bonus opportunity
• Benefits including health, dental, etc.
• Company-paid disability benefits and life insurance
• Education Assistance
• Paid Time Off
• Paid volunteer hours
• Holiday Pay
• 401k with competitive company match
• Employee Stock Purchase Program
• Paid Caregiver Leave
• Matching grants through Protolabs foundation
• And More!

At Protolabs, Diversity, Equity, and Inclusion Matters

We are committed to establishing a culture where we celebrate diversity, equity, and inclusivity as a way of life. As we continue to grow, we will purposefully cultivate a safe environment. We will strive to build diverse teams throughout the organization by empowering growth for generations to come. The uniqueness of our employees is who we are as a company. Our pledge is to establish a global culture that invites, recognizes, and embraces all contributions to make a us stronger

Proto Labs maintains ITAR-compliant operations in all of our United States based facilities. Due to ITAR regulations, this role is only open to U.S. Citizens, lawful permanent residents (green card holders) or foreign nationals granted refugee or asylee status. Individuals with temporary visas (e.g. E, F-1, H-1, H-2, L, B, J, TN or OPT) are not eligible for hire in this role.

Proto Labs, Inc. is an Affirmative Action / Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)