Administrative Assistant Job Overview

Our Mattoon Law Office is seeking a reliable, motivated, and efficient professional to provide administrative assistance. This position is full-time and offers a competitive 401(k) Plan, paid time off, and paid holidays.

Responsibilities and Duties

 Transcribes digital dictation from attorney and formats the transcriptions as needed
 Establishes and maintains effective system of organizing information and its sources
 Manages basic administrative duties such as proofreading, calendaring of appointments
and deadlines, and general office support
 Processes a variety of legal documents, including documents for e-filing
 Communicates with clients and plans and schedules conferences
 Maintains strict confidentiality

Qualifications

Required:

 Two years of work experience utilizing a computer in an office environment
 Ability to occasionally work outside of business hours
 Ability to transcribe digital dictation in a timely manner, with accuracy
 Highly proficient in Microsoft Word, including formatting and redlining,
Outlook, Excel, and Adobe
 Familiar with standard office equipment (photocopier, fax machine, multi-line phone
system)

 Strong analytical and critical thinking skills
 Ability to work in a challenging and dynamic environment

Preferred:

 Attention to detail
 Excellent grammar skills
 Exceptional phone and in-person communication skills
 Polished time management skills
 Flexibility and willingness to learn/adapt

Job Type: Full-time

Pay: $13.00 - $17.00 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Masks are optional.

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Secretarial: 2 years (Required)
• Transcription: 1 year (Preferred)

Work Location: One location

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