Administrative Assistant
Administrative Assistant
Enbridge
Superior, WI
Job ID : 374f2f7156306c386b7742783964432f46413d3d
Job Description :
Posting End Date:
January 31, 2023
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
- Company paid international relocation is not offered for this role
What you will do:
- Demonstrate professionalism and courtesy with internal and external contacts.
-
Perform administrative functions associated with the day-to-day operations of the Regulatory Compliance Department and PCSLD, including:
- Organize and update critical Compliance files.
- Maintain travel profiles and book business travel for department personnel.
- Run monthly budget reports in Oracle ERP and update Excel spreadsheet.
- Create purchase orders to procure outside services.
- Code, process, and track invoices in Oracle ERP
- Process staff expense reports in Oracle ERP
- Organize, schedule and coordinate meetings/events (in person and virtual).
- Create meeting agendas, capture, track, and report on action items.
- Format and proof business letters.
- Ship and receive mail.
- Maintain office supplies and safety related equipment inventory.
- Track and file State and Federal regulatory correspondence and arrange for various payments to regulatory agencies through Accounts Payable.
- Maintain department fleet vehicle (oil change, car wash, renew tabs).
- Support effective day-to-day operations by assisting with ongoing development of Regulatory Affairs records management processes.
- Provide timely, accurate and efficient administrative support to the Regulatory Compliance Department staff and others as required.
- Communicate and work with all members of Regulatory Compliance and other teams by taking a team approach to problems and their solutions.
- Provide orientation to new department staff.
Who You Are:
You have the following education & experience:
- Strong interpersonal, written, and verbal communication skills is required.
- Ability to manage competing priorities in a dynamic work environment.
- Demonstrated proficiency working with Microsoft Office, Oracle, SharePoint, TeamConnect, WorkDay, and other web-based applications.
- Proven competency in clerical skills.
- General knowledge of Enbridge and/or experience in the pipeline industry.
- Post-secondary certificate or 5 years of demonstrated progressive administrative experience is required.
Working Conditions:
- Office setting
- Will be required to work on multiple initiatives simultaneously and meet critical deadlines.
- Flex Work Options: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid #joinourteam
Physical Requirements:
Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement.
Mental Requirements:
Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us. Enbridge is an
Equal Opportunity and Affirmative Action Employer
. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com
.
Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.
Company Details :
Name : Enbridge
CEO : Al Monaco
Headquarter : Calgary, Canada
Revenue : $10+ billion (USD)
Size : 10000+ Employees
Type : Company - Public
Primary Industry : Energy & Utilities
Sector Name : Energy, Mining & Utilities
Year Founded : 1949
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Details
: Superior, WI
: 38782 - 53022 USD ANNUAL
: 6 days ago
