Job Title: Administrative Assistant - HR & Payroll Specialist

Reports to: Compliance Director

Days/Hours: M-F / 8am - 5pm

Compensation Type: Hourly

Location: Santa Rosa, CA

Company Description:

The Pasta Farm Group is a team of like minded individuals that are passionate about cultivating and producing the best sungrown cannabis in the world. We love agriculture because of its connection to the land and seasons. We are a Santa Rosa based company seeking an energetic person that loves farming and cannabis to join the team in a professional office capacity.

Job Description:

We are seeking an experienced, motivated, well-organized, detail-oriented, self-directed full-time Administrative Assistant - HR & Payroll Specialist to join our team! You will perform activities in human resources from processing new hires to retaining existing hires and processing of bi-weekly payroll. You will also be responsible for supporting the Admin Director with the day-to-day Human Resources Operations and for overseeing the general administrative duties of the company with the ability to execute detailed tasks efficiently in a dynamic, friendly workplace.

Responsibilities:

• Implement company culture, values,. and policies.
• Implement company culture, values, and policies
• Provide management with requested reports and documents.
• Coordinate events focused on employee recognition and company special events.
• Accurately maintain employee files.
• Processing of new hire paperwork for both full-time and seasonal staff.
• Assist with data entry and maintenance of employee records and database.
• Assist with policy creation/maintenance and implementation.
• Provides prompt response to work-related injuries and ensures compliance with all company and regulatory guidelines working with Risk Management.
• Acts as a liaison with all parties, communicating with injured workers, and providing follow-up to the manager, HR department, and insurance carrier.
• Acts as a liaison with all parties, communicating with injured workers, and providing follow-up to the manager, HR department, and insurance carrier
• File monthly Workers Compensation reports and help with quarterly and yearly audits.
• Coordinates supply orders while ensuring fiscal responsibility.
• Follows up to ensure that overall facility is maintained in a safe and functional manner and communicates issues with internal and external vendors.
• Maintains all safety recordkeeping, including data reporting, tracking, and filing.
• Provides support to the team as needed and directed by Supervisors
• Open and distribute mail.
• Maintain organized filing systems related to the corporation.
• Perform data entry and administrative duties for the company.
• Process Bi-weekly payroll for 25-40 employees with the assistance of the payroll provider.
• Administer benefits plan in coordination with Benefits provider.
• Track PTO.
• Enter employee time-off requests and missed punch forms for bi-weekly payroll.
• Review and audit timesheets; monitor time clocks and provide local troubleshooting.
• Respond to employee inquiries related to timecard issues.
• Maintains strict confidentiality.
• Other duties as needed.

Requirements:

• Previous experience in Human Resources or other related fields required; knowledge of labor and employment laws.
• Must have experience with assisting run and oversee the operations of a multifaceted small business office.
• Ability to work efficiently and self-directed and maintain confidentiality.
• Professional communication skills; excellent written and verbal communication skills.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. The highest degree of integrity and honesty.
• Must be proficient with intermediate to advanced computer skills in the following: MS Word, Excel, Outlook, and Google Workspace. Experience with a Payroll/HR Processor and Metrc is a plus.
• Strong organizational skills, excellent attention to detail, and problem-solving/analytical skills; able to manage projects, priorities, and workflow.
• Ability to work with diverse groups of people.
• Ability to prioritize and multitask; deadline and detail-oriented with good judgment and the ability to make timely and sound decisions.
• Experience in conflict resolution.
• Ability to build rapport with all employees
• Willingness to pitch in to help others when needed
• Bilingual skills preferred
• Must be 21+ years old
• Background check required
• US work authorization (Required)

Education & Experience:

• Associates Degree
• In-person office work setting

Working Conditions:

• Constant exposure to fine particulate cannabis plant material as airborne particles.
• Must be able to remain in a stationary position 50% of the time; occasional stooping.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Regularly ascends/descends stairs to the office area.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer) and fine print documents or presentation screens.
• Frequently moves boxes weighing up to 20 pounds across the office for various needs.
• Occasionally moves boxes or equipment up to 50 pounds.
• Constantly works in an indoor office setting.
• May spend time in cold areas and noisy processing areas moving to the office area.
• Daily exposure to machinery noise, and extreme heat/cold.

Job Type:

• Full Time 8AM- 5PM

Pay:

• $22-$30 per hour

Employee benefits include vacation time, paid holidays, medical allowance (for employee).

PfarmEE Inc is an Equal Opportunity Employer and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Santa Rosa, CA 95404: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll management: 1 year (Preferred)
• Human resources management: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: One location

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