POSITION TITLE: Executive Administrative Assistant

POSITION OBJECTIVE: Provide high-level administrative support to the CEO, CFO, General Counsel, and other Executive Team members. Reporting directly to the Office of Resource Management, this role provides executive support in one-on-one working relationships. Serves as a liaison to the board of directors; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. Provide support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on Clearfield.

POSITION RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Organize complex calendars and schedules; resolving any scheduling issues.
• Present a profession interface for internal and external clients of the Executive team. Acts as point of contact and direct requests to the correct individual.
• Calendar and mail management for the CEO, CFO, and General Counsel. Manage meeting requests, resolve calendar conflicts, clarifying priorities as needed.
• Coordinate travel arrangements. Book travel and submit expense report.
• Coordinate meetings, assist with agenda setting, scribe meeting notes as requested, coordinate, and ensure audio/visual set-up.
• Order supplies as needed. Maintain department purchasing card and meeting card.
• Coordinates on and off-site meetings, presentations, workshops, and conferences. Distributes materials and perform set-up.
• Performs administrative functions such preparing and distributing periodic reports, maintaining meeting room schedules, updating reference information.
• Reconcile and maintain financial records related to administrative expenditures.
• Acts independently to administer and communicate corporate policies and procedures, handling uncommon situations through interpretations of office guidelines and administrative practices.
• Establishes and maintains databases, correspondence and standard work needed for day-to-day communications, meetings, and presentations.
• Other duties as assigned or apparent.

POSITION REQUIREMENTS:

• Bachelor's degree or an equivalent combination of education and experience.
• Five years of administrative assistant experience. Experience providing support in a publicly listed manufacturing organization strongly preferred.
• Event planning experience.
• Highly developed written and verbal communication skills. Strong organizational skills.
• Ability to work flexible work hours as needed.
• Advanced Proficiency in MS Office to include Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint, especially creating and managing SharePoint sites.
• Process-oriented with the ability to rapidly learn new systems and software.
• Ability to handle confidential information.
• Must demonstrate initiative and ability to anticipate and problem solve independently and with a sense of urgency.
• Strong interpersonal skills with the ability to interact professionally with all levels of Clearfield.
• Must be creative and enjoy working within a quickly growing organization.
• Able to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Aptitude for general business, finance, and legal work. Able to learn and understand company and industry requirements and apply that understanding to goals and job tasks.

Salary Range: $59,770 - $89,650; Bonus eligible position