Executive Administrative Assistant

Ella Bay Logistics is seeking a motivated Executive Administrative Assistant to provide high-level administrative support for the executive. The Assistant will keep communications organized and manage the executives daily calendar, including scheduling meetings, confirming appointments, and arranging transportation.

ROLE RESPONSIBILITIES

• Accounts payable
• Data entry
• Employee hours report
• Submit payroll
• Carrier settlements
• managing and distributing mail
• Schedule and book all travel as requested by executives
• Create and send itineraries
• Communication with vendors for maintenance
• Assist with software set up and upgrades
• Assist with HR
• Filing
• Record keeping
• On call as needed

SKILL REQUIREMENTS

• Strong communication and organizational skills
• Proficient in Excel, Outlook and Teams

Ability to thrive in a fast-paced, high-pressure environment

M-F 9-5 on call as needed

Benefit Conditions:

• Waiting period may apply

Work Location:

• One location

Pay Frequency:

• Bi weekly or Twice monthly

Work Remotely

• No

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative assistant: 1 year (Preferred)

Work Location: One location

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