Purpose:

Enhances the CEO’s effectiveness by providing executive and administrative support in a one-on-one working relationship.

Responsibilities:

• Completes a broad variety of administrative tasks for the President and CEO including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents and briefing materials for meetings.
• Plans, coordinates and insures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating a win-win situations for direct access to the CEO’s time and office.
• Communicates directly, on behalf of the President and CEO, with board members, donors, staff, and others, on matters related to the CEO’s initiatives and the organizations strategic plan.
• Researches, prioritizes, and follows up on the incoming issues and concerns address to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with executive leadership and management team.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO.
• Works with the CEO to track and manage projects; keeping the CEO appraise of the status and assuring deadlines are met.
• Successfully completes critical aspects of deliverables with a hands-on approach with tasks that facilitate the CEO’s ability to effectively lead the organization.
• Serves as the recording secretary and liaison to the boards of directors and board of trustees.
• Creative problem solver, results-driven and community oriented.
• Maintain a realistic balance among multiple projects while prioritizing conflicting needs; handling matters expeditiously, proactively, and follow-through on the projects to successful completion, often with deadline pressures.
• Serve as the recording secretary for all boards.
• Maintains all corporate records.
• Adhere to compliance with applicable rules and regulations set in the bylaws regarding board and board committee matters, including distribution of meeting materials and minutes of all meetings.
• Participates as an adjunct member of the Executive Team including scheduling and attending all meetings.
• Assists in coordinating the agenda and meeting requirement for the executive leadership team and management team.
• Supports and promotes a culture of compliance and ethical business conduct.

Qualifications:

• High School graduate; college degree preferred.
• 5 years related experience required.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with accuracy and excellent attention to detail.
• Proficient and Microsoft Office and related software.
• Strong interpersonal skills and the ability to build relationship with stakeholders, including staff, board members, external partners and donors.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to meet the public, to deal tactfully and knowledgeable with their needs.
• Must have valid driver's license, auto liability insurance and reliable transportation if driving is required.
• Successful completion of pre-employment physical, drug screen, 2-step TB test and background check.

Working Conditions:

• Physical requirements: Exerts up to 10 pounds of force occasionally and/or a negligible amount of force frequently.
• Physical activities: Involves sitting most of the time but may involve walking or standing.
• Environment: Works in well-lighted, climate-controlled environment.
• Time: Ability to flex schedule and workable hours based on patient-driven census model (i.e., OT or reduced schedule)
• Travel: Travel required between locations.

These characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is not intended to be all-inclusive. You may be required to perform other duties to meet the on-going needs of the organization.

EveryStep is an equal opportunity employer. Employment practices are implemented without regard to race, creed, color, sex (including pregnancy), sexual orientation, gender identity, citizenship, national origin, religion, veteran status, genetic information or on the basis of age or physical or mental disability unrelated to ability to perform the work required.