C&S has an immediate opening for a full-time, direct hire Executive Assistant in Jefferson City.

Salary/hours for Executive Assistant: $50K/year + full benefit package; full-time exempt

Responsibilities for Executive Assistant:

• providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations
• provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements, provide regular updates to CEO
• act as a liaison and provide support to the Board of Directors
• arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary, provide necessary refreshments for meetings
• complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including but not limited to: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature; prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
• work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately; act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated; anticipate CEO’s needs in advance of meetings, conferences, etc.
• coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed; coordinate the CEO’s outreach activities; follow up on contacts made by the CEO to cultivate ongoing relationships

Requirements for Executive Assistant:

• Bachelor’s degree in Business Administration or other closely related field strongly preferred
• at least two years of experience working in an executive administrative assistant capacity
• significant executive support experience, including supporting C-level executives; nonprofit board experience is highly-preferred
• expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• exceptional organizational skills and impeccable attention to detail; strong verbal and written communication skills
• high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
• excellent judgment is essential and ability to maintain a high level of integrity and discretion in handling confidential information
• ability to travel (with some overnight travel) and work occasional weekend and evening events/meetings/conferences

Apply online (including resume) and/or at 1731 Southridge Drive, Jefferson City. Questions can be directed to 573-635-9295.

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