Description

We seek applicants for a full-time position within the College's Executive Office to provide advanced professional and confidential administrative support to the President and the Board of Trustees.
General responsibilities include but are not limited to

• Provide support to the President related to correspondence, agendas, reporting needs, special projects, etc.
• Serve as recording secretary to the Board of Trustees
• Coordinate the preparation and mailing of Board meeting packets
• Ensure applicable meeting materials are publicly communicated according to statute and compliance for closed session meetings
• Prepare the Board room and make all arrangements for Board meetings
• Attend meetings
• Take minutes of Board meetings and maintain permanent record thereof, ensuring confidentiality of all matters presented in closed sessions
• Maintain Board document filing system and records retentions and recovery system and manage the documentation of required training for trustees
• Process expense forms and other related materials submitted by trustees
• Facilitate the trustee election process for the Board of Trustees, ensuring that notification, filing, and deadline requirements are met

• Coordinate efficient Executive Office operations and supervise staff as appropriate
• Attend and record minutes of meetings as assigned
• Assist the Freedom of Information (FOI) Officer with fulfillment of requests
• Maintain confidentiality of the high volume of sensitive information handled in the Executive Office

Requirements

• Associate degree with five (5) years of progressively responsible administrative management at the executive level OR an equivalent combination of education and work experience
• Excellent interpersonal communication skills, ability to communicate accurately and effectively verbally and in writing with diverse populations
• Strong organizational skills, attention to detail, strong follow-through skills, and ability to problem-solve, work independently, and function professionally under pressure
• Ability to work inclusively with diverse populations including students, staff, trustees, and community members

Desired Qualifications

• Bachelor’s degree and appropriate experience
• Demonstrated ability to handle confidential materials judiciously and in accordance with Family Educational Rights and Privacy Act (FERPA) and other higher education regulations
• Demonstrated excellence with Microsoft Office Suite applications and database management, and the ability to learn College information systems
• Functional knowledge of Open Meetings Act and Roberts Rules of Order

Applications received by January 25, 2023 will receive priority consideration, with review of applications continuing as needed.

Job Type: Full-time

Pay: From $44,658.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

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