Are you looking for a rewarding career? MHY Family Services is looking for a passionate Executive Assistant to support its Executive Director and Administrative Team . Apply now!

Key position details and benefits:

• Excellent Medical, Dental, and Vision Insurance
• Employer paid life Insurance and disability insurance
• 403(b) Retirement w/ Employer Match
• PTO that can be used in the first year of employment
• Paid holidays
• Tuition Reimbursement
• Growth/Development Opportunities

Why MHY Family Services?

MHY Family Services is an organization that you can be proud to be a part of, where you will be coached, challenged, and empowered to grow as a person and a professional. MHY Family Services (MHY) is over 140 years old and a non-profit organization that provides support and services through residential, educational and community-based programming all over Pennsylvania, primarily in Western PA.

MHY strives to meet the changing needs of at-risk youth and their families through a practical and holistic approach to treatment. Youth and families have the opportunity to learn skills that help them manage and cope with trauma-based issues and to re-engage with home, school and community. Secretaries. Provides administrative, operational and office support to diverse business and programming areas as needed and as defined below.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

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  Prepares correspondence, memos and other documentation including presentation materials for the Executive Director.
• Assists the Executive Director with compiling, distributing and maintaining Board of Directors, Board of Trustees, Executive Committees and Board Orientation/Membership materials. Uploads materials to the MHY website for Board access and review.
• Attends MHY Board of Directors, Board of Trustees, Executive Committees and Leadership Team meetings and prepares related agendas and minutes.
• Manages administration support. Meets with direct reports individually and together on a monthly basis, or as needed.
• Has advanced skills in Microsoft Excel, PowerPoint, Word, and Publisher.
• Assists the executive office in pursuing bids for work contracts from external companies.
• Maintains employee network accounts and network server permissions. Coordinates IT assistance with contract IT consultant.
• Maintains records for all MHY contracts.
• Supports the Executive Director with the ongoing monitoring of service contracts, including but not limited to counties, probation and managed care organizations.
• Meets with vendors and coordinates the purchase of services and materials including professional printing, office and unit supplies, phone repairs, confidential document retention and destruction, and IT support.
• Oversees the central database including data entry and reporting.
• Shares responsibility to update and maintain the MHY website as needed.
• Assists with project management and compliance monitoring.
• Assists as needed with general administrative support.