Senior Center of South Pearl River County

Job Description:

Executive Assistant

Full Time, Non-Exempt

Hours Per Week: 30 - 35 Hours(flexible)

Workdays: Monday - Friday

Duties and Responsibilities: The job of the Executive Assistant is to support the Executive Director with the duties as outlined below:

• Administrative
• Type correspondence and file documents
• Prepare monthly budget report for board meetings
• Print and prepare materials packet for board meetings
• Prepare information and reports as needed for Executive Director
• Write checks and ensure that they are signed by two authorized signers before distribution
• Order office supplies as needed and maintain inventory
• Maintain and troubleshoot office equipment such as computers, printers, copiers, modems, routers, etc.
• Maintain website and Facebook page
• Keep and database of business listings for sponsorship and donations
• Write monthly newsletter
• Compile monthly newsletter and calendar and distribute via and email, website and Facebook page
• Maintain accurate records and files
• Assist with special events as needed

• Financial
• Pay invoices, expense vouchers and petty cash vouchers after approval from the Executive Director
• Accept and receipt cash and checks and prepare deposits
• Process payroll
• Enter and edit employee, vendor, and donor information as necessary
• Account for all transactions in QuickBooks, including corrections by way of journal entries
• Pay taxes and keep accurate tax records
• Maintain accurate financial records and files

• Fundraising
• Execute rental contracts and schedule the necessary personnel as needed
• Create and update analytical reports related to donors, fundraising, and building rentals
• Maintain records for all fundraising items and monetary awards
• Assist in compiling necessary information for grant applications and paperwork, and backchecking figures
• Maintain accurate records and files of current and past grants
• Other duties assigned as needed

Skills Needed: Excellent computer skills; Competence is Microsoft Office programs; Knowledge of QuickBooks accounting software; Strong math aptitude; Good communication skills, both written and oral; Ability to work independently; Physical ability to carry out duties of job description; Willingness to learn new skills; Pleasant personality; Willingness to work as a team and support fellow co-workers.

Job Types: Full-time, Part-time

Pay: $13.50 - $14.50 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Self-determined schedule

Ability to commute/relocate:

• Picayune, MS 39466: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Powerpoint (Preferred)
• Microsoft Excel (Preferred)

Work Location: One location

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