POSITION OBJECTIVE/SUMMARY:

Provides administrative assistant support to the Executive official which includes preparing correspondence and reports, data entry, timekeeping, answering incoming calls, distributing mail, photocopying, etc.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

· At least 5 years’ experience in administrative clerical support in a psychiatric or other healthcare environment preferred.

· Proficiency in MS Word, Excel, PowerPoint, and data entry database computer software in a windows environment.

· Must be organized, detail oriented and the ability to strictly safeguard confidential information.

· Possess excellent written and verbal communication and interpersonal skills, with the ability to interface with all levels of management and associates while building strong relationships.

· Must have the ability to multi-task, problem solve, meet competitive deadlines, and follow through on work assignments in a fast-paced environment.

· The ability to work overtime and/or additional days on special projects as needed upon short notice.

MINIMUM Physical Requirements:

· Must be able to sit at least 90% of workday while using computer and answering incoming telephone calls, 5% standing while filing, 5% using copier/scanner machines, and able to lift /reach above head and some bending to access routine office files no more than 5-10 pounds.

GENERAL STATEMENT OF FUNCTIONS:

· Prepare correspondence and reports on behalf of the Executive official.

· Maintain divisional related meeting calendar and appointment schedule.

· Prepare notices of staff meetings and circulate timely along with Agenda; may be required take minutes at meeting.

· Prepare Personnel Action Notice (PAN) forms for appropriate signature and approval.

· Provide back-up administrative assistant support to the Executive Office and divisional management staff as required.

· May assist in the coordination and processing of request related to Agency’s Internal Telephone Systems requests.

· Maintain and organize departmental filing system which facilitates ready retrieval of documents as needed.

· Participate in the conversion of manual records to a random-access digitalized system requiring the use of bar codes and high-speed scanners upon completion of training.

· Help facilitate requests for Agency Procurement activities and related service requests, including initiating and processing purchase orders upon request.

· Participate in the completion of complex documents, (i.e., insurance renewal applications, lease, and contract agreements etc.)

· Order and maintain departmental supplies within established guidelines.

· Must adhere to annual tuberculin (TB) health screening and workplace safety training goals and objectives while executing job duties.

· Practice confidentiality and high level of integrity in all clients, employee, and management related matters.

· Assist in preserving Kedren’s mission, goals, and objectives by tracking achievements end which includes internal service delivery goals and objectives.

· Participate in the fundraising activities of Kedren.

· Assist in other duties and special projects as assigned.

Job Type: Full-time

Pay: $40.00 - $47.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)
• Executive Assistant: 3 years (Required)

Work Location: One location

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