Lipeles Law Group APC is looking for a full time Receptionist/Legal Assistant to manage our front desk and to perform a variety of administrative and legal tasks. Duties include offering administrative support across the firm, distributing correspondence, direct phone calls, and electronic filing. This position requires you to deal with emergencies in a timely and effective manner, while streamlining daily office operations. Multitasking, stress management skills, and teamwork are necessary for this position.

Receptionist Responsibilities

• Greet clients upon arrival
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Scan, distribute, and file mail
• Send certified mail and track return receipt
• Order front office supplies and track inventory
• Physical filing

Legal Assistant Responsibilities

• Draft and mail Demand letters
• Update calendars and schedule meetings on Abacus
• Set up Zoom conferences for deposition and mediations
• Translate for Spanish speaking clients
• Assist attorneys with bates stamping, meet and confer correspondence
• Serve discovery
• Electronic Filing with different county courts
• Track trial dates

Skills (Required)

• Spanish Speaker
• Proficiency in Adobe for docusign and bates stamping
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft 365 for Outlook email, Word for creating documents, and excel for data entry
• Hands-on experience with office equipment (e.g. phones, efax and printers)
• Professional attitude
• Solid written and verbal communication skills
• Attention to detail
• Ability to be resourceful and proactive when issues or deadlines arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude to assist with client emergencies, issues

Job Type: Full-time

Pay: $20.00 - $23.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Law Office: 1 year (Required)

Language:

• Spanish (Required)

Work Location: One location

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