BASIC PURPOSE: The Materials Manager is responsible for managing medical/office supplies used by the company. This includes managing inventory, ordering, receipt, stocking and processing of all materials. Maintains inventory records of supplies on hand, ordered and received. Responsible for the distribution of supplies and materials to various departments. Coordinates and receives purchase orders. Actively reviews and recommends PAR changes in Wasp software for stock to ensure the proper level of supply to meet current demand is accurate. Ensures appropriate steps taken to comply with the requirements of Guam Radiology Consultants. Assists the COO & CEO with assigned projects.

NOTE: Job Descriptions may be revised to suit Business needs at any time.

ESSENTIAL FUNCTIONS (95%):

• Provides day-to-day supervision of department staff to include assigning tasks, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews.
• Assigns all staff hours and provides staffing schedule to staff in advance. Maintains all timesheet reporting and can identify adjustments appropriately. Monitors department staff hours to avoid and limit overtime. Ensures that all overtime given was approved prior to overtime taken. Submits all overtime, leave forms and excuse notes to Human Resources by pay week deadline, to avoid any delays in payroll.
• Performs daily inventory duties; Ordering and receiving supplies ensuring product availability, product expiration sweeps, cycle counts, proper storage, and stock rotation. Collaborates with designated clinical personnel to process any special-order requests needed for scheduled procedures.
• Source the supplies and the preparation of purchase orders for approval by the Chief Financial Officer.
• Oversees and is responsible for replenishing nurses and CRNAs narcotic boxes.
• Maintains an accurate inventory of supplies stored in the warehouse and on-site clinic storage areas (e.g. Supply Room, storage closets, patient treatment/recovery room drawers). Monitors par levels of supplies critical to the operation of the clinic and the treatment of patients (high volume usage supplies).
• Facilitates the replenishment of supplies used in operations via electronic requests and regular daily inspections of patient treatment/recovery room drawers.
• Facilitates the replenishment of supplies in the warehouse and Supply Room by receiving ordered supplies, stocking received supplies in designated storage areas, and forwarding updated inventory counts to the CFO & Finance Manager. Informs the COO & CEO of shortages of critical supplies immediately.
• Maintains accurate records related to purchasing, delivery tickets, returns, requests for supply replenishment, quotations, supply sources and other relevant data.
• Assumes responsibility to adhere to GRC SOP’s, to the regulations of all local and Federal agencies. Enforces all company policy, memorandum, and procedures.
• Serve as a customer service advocate and ensures staff responds to all inquiries, requests, and requirements in a highly responsive and professional manner. Responsible for ensuring that each staff member is properly trained in customer service.
• Perform evaluations, counseling, corrective action, and trains staff according to system wide policies and procedures. Identify, coach and/or mentor top talent for leadership opportunities and succession management. Create a foundation that supports and develops team members allowing for growth and success.
• Maintains clean workspace in the Supply Room and warehouse. Protects and Safeguards GRC Assets.
• Performs other duties as assigned.

NON-ESSENTIAL FUNCTIONS (5%):

• Assists with special projects as needed

Knowledge and Skills:

• Education: High School diploma or GED equivalent (may be foreign equivalent).
• Experience: Three years' experience in Materials Management (warehouse, purchasing, merchandising, etc) preferred.
• Skills and Abilities: Must be proficient in use of PC and Windows OS, Inventory Management Software (WASP), familiar with Medical Supplies typical to Radiologic procedures, able to communicate in a professional manner. Should be able to complete multiple tasks simultaneously. Must possess basic typing skills to input various data into WASP system. Must be familiar with all equipment and processes needed to complete duties.
• No. of Employees Supervised: 5
• Hours Required: Normal department operations are Monday – Friday 8:00am – 5:00pm, Saturday 8:00am – 1:00pm. Emergency work hours occasionally needed to satisfactorily complete job duties.
• License/Certificates/Agreements: Non-Disclosure & Non-Solicitation Agreement, Basic Life Saving (BLS) Certification

Results Expected:

• 100% accuracy of inventory reports
• A safe, clean and organized (with clear labels) Supply Room, clinic storage areas and warehouse
• Zero instances of critical supply shortages (below par level on hand)

Job Type: Full-time

Salary: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Tamuning, GU 96913: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Materials management: 1 year (Required)
• Team management: 1 year (Required)

Work Location: In person

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