Position Title:
Project Management Administrative Assistant

Date Posted:
01/20/2023

Location:
Oshkosh, WI

Salary Interval:
Full Time

Application Instructions
Thank you for your interest in employment opportunities with CR Meyer. We believe that a clear understanding of your training, experience, career goals and other pertinent information is important to the hiring process and will be mutually beneficial to you and the company. To be assured of full consideration for a position that meets your qualifications, please be sure to answer all questions completely.

Position Description
The Project Management Administrative Assistant contributes to the overall success of CR Meyer and its customers through providing administrative support to a designated Project Management team in all matters pertaining to invoicing and documenting projects. Assists the team in quoting, invoicing, documenting and securing payment for all assigned projects.

• Assists Project Managers, Project Coordinators and other project team members in preparing correspondence, generating reports, and other administrative items as requested.
• Audits information for invoices to ensure accuracy. Creates and assembles invoices and forwards to customer A/P contacts.
• Conducts past due inquiries, answers billing questions and follows up on overdue payments.
• Communicates with owners, managers, subcontractors, etc. – both verbally and in writing – in a courteous, professional manner.
• Assists with preparing credit applications.
• Uses the Viewpoint software program for setting up jobs, entering budgets, writing purchase orders, pending change orders (PCOS), approved changed orders (ACOs) and subcontracts.
• Audits hours worked, makes corrections as needed and submits to payroll.
• Attends meetings, creates and distributes meeting minutes.
• Provides assistance to team members in using current software programs, policies/procedures and other office/department processes.
• Advertises for potential bidders and bids for hard dollar competitively bid projects. Uploading and/or transmitting drawings, specifications, and addendums as required by means and methods directed by project manager.
• Uses a variety of office machines in completing job duties – i.e. computer, copiers, multi-line phone, fax machine, etc.
• Maintains a clean, neat and safe work area.
• Observes CR Meyer safety guidelines at all times, including completing required training and wearing proper PPE (as appropriate).
• Due to project deadlines, regular and reliable attendance is required.
• Completes all related paperwork in a timely manner.
• Represents the CR Meyer brand in a positive, professional manner at all times.
• All other duties as assigned.

Position Requirements

• At least three years experience in administrative support role.
• Ability to complete all CR Meyer training and perform job duties within safety guidelines required.
• Working knowledge of Microsoft Office Suite products and ability to learn/use ViewPoint software.
• Ability to pass a pre-employment drug screening and comply with CR Meyer’s Drug & Alcohol Policy and Program.

Equal Opportunity Employer

CR Meyer is an Equal Opportunity Employer, and your application will be considered without regard to any legally protected status under applicable local, state or federal law. All employment decisions are made based on relevant work-related background and experience. All offers of employment by CR Meyer are considered “at will” and are subject to CR Meyer's Drug & Alcohol Policy & Program.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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