JOB SUMMARY: The Regional Clinical Education Coordinator (Florida) performs the duties of an office administrator in support of the day-to-day operations of the office of clinical education.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

• Promotes and preserves the mission of LECOM;
• Communicates promptly and efficiently with students, faculty and staff when required to do so;
• Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities and overall operation of the Institution;
• Assists the Dean in planning lectures for Academic Day and scheduling speakers for a weekly lecture series;
• Assists the Dean with the management of the LECOM Grand Rounds;
• Demonstrates the understanding of the Geriatrics Light Grant;
• Assists the Dean with the growth of geriatrics sites, rotation opportunities, and preceptors;
• Assists in implanting various aspects of the Geriatrics Light Grant in the Northeast Florida Region;
• Manages 3rd and 4th Year board review volunteers, lecture topics, and attendance at lectures;
• Coordinates with Flagler Hospital, Advent Health, and other regional preceptors in planning and scheduling;
• Creates links for online lectures, and records/uploads online lectures to Google drive;
• Manages any technical difficulties that arise during live or online lectures;
• Ensures timely submission of faculty appointments and evaluations;
• Manages student files and assists students in setting up advisors;
• Assists students in setting goals and developing study plans;
• Manages incorporation of LECOM policies, procedures, and processes at new sites;
• Provides assistance and support to new site administrators regarding LECOM policies, processes, and procedures;
• Plans and prepares orientation and orientation schedule for regional students;
• Plans and prepares orientation for Advent and Flagler Hospital yearlong and visiting/auditioning students;
• Attends Regional Dean meetings and assists Regional Deans as needed;
• Works with department heads to set up field-specific groups and clubs, and notify students of the same;
• Maintains personnel files for all Advent and Flagler year-long students;
• Coordinates year-round volunteering opportunities and succession planning for all volunteer activities;
• Assists in proctoring Shelf Exams for students when needed;
• Creates rotation schedules, modifying as needed, and posts schedules to the Google drive;
• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;
• Maintains professional appearance and pleasant demeanor at all times;
• Participates in interviews with candidates for employment in Administration;
• Participates in designated Institutional activities; and
• Other duties as needed/assigned by the Director and/or his/her designee to maintain efficient and effective daily operations.

EEO/AA/M/F/Vets/Disabled
Minimum Requirements
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;
• Web-designing experience in the related field preferred;
• Excellent organizational skills;
• Maintaining an established work schedule;
• Ability to be self-reliant and follow instructions;
• Possess a typing speed of at least 65 wpm with a high degree of accuracy;
• Ability to create, take dictation, or transcribe documents;
• Assistant must have sound decision making capabilities and the ability to work independently and as directed by the ADCE;
• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax;
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
• Possess excellent grammar, writing and proofreading skills;
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
• Ability to work in a fast paced environment that requires multitasking;
• Effectively using interpersonal and communications skills including tact and diplomacy;
• Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;
• Assessing and prioritizing multiple tasks, projects, and demands;
• Maintaining confidentiality of work related information and materials;
• Establishing and maintaining effective working relationships;
• The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
• The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and
• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

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MINIMUM QUALIFICATIONS*: *
Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.
Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel, and other various internet resources to properly support and promote the mission of LECOM.
Location: 301 Healthpark Boulevard, Saint Augustine, FL 32086

Location: 301 Healthpark Boulevard, Saint Augustine, FL 32086

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Ability to commute/relocate:

• Saint Augustine, FL: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• relevant work experience: 2 years (Required)

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