This position will act as an extension of and work with primary Executive Assistants to Ownership. The successful candidate will be exceptionally organized, proactive and provide support in a fast-paced environment, remaining flexible, poised, resourceful and efficient. They will demonstrate positivity and professionalism while building relationships with colleagues, family members and external Board and Committee contacts. They will be responsible for maintaining strict confidentiality and a high level of integrity in all interactions. Candidate must possess strong attention to detail and have demonstrated experience working in a C-Suite environment.
This position assists with a broad variety of personal and business-related administrative tasks that include but are not limited to managing an active calendar, diligent review of high-volume email, composing and preparing correspondence, compiling meeting materials and arranging detailed domestic and international travel plans. This position will also provide coverage during absences of primary Executive Assistants and Boston Office Manager.
This position is eligible to participate in our hybrid work from home program, which includes three days per week in the Taunton office. Must be available to arrive earlier/stay later as needed.
Key Accountabilities:

Email / Calendar Management and Travel:

• Manage heavy and ever-changing calendars and email while prioritizing requests and responding in a timely manner.
• Handle all calendar and email requests confidentially, expeditiously and follow through on tasks until completion.
• Assist with coordination of personal and business-related travel arrangements, including flight, hotel, ground transportation and other reservations.Communications:
  
• Communicate daily with primary Executive Assistants to coordinate day-to-day activities ensuring meeting materials are prepared and available in advance of appointments, expediting key correspondence and priority matters. Coordinate and process all information received via phone, email, text and voicemail keeping Ownership and primary Executive Assistants informed.
• Provide support to Ownership for their internal / external Board and Committee assignments.
• Prepare correspondence (email response, letters of recommendation, thank you notes, etc.) and thoroughly proof to ensure final copy and timely reply.
• In conjunction with primary Executive Assistants, communicate directly on behalf of Ownership with colleagues, family and external parties on designated matters.
• Manage incoming event invitations and respond on behalf of Ownership and update calendars as needed.
  Other:
• Personal errands - purchase items for office(s) and home(s) as needed and coordinate delivery.
• Events - coordinate internal meetings, external board related and family events.
• Maintain supplies for Executive suite including conference rooms, kitchen, Ownership and primary Executive Assistant offices.
• Maintain a variety of files and records.
  Requirements
  
  Knowledge/Skills/Abilities:
• Desire to work in a fast-paced environment with discretion and sound judgement.
• Strong interpersonal and problem-solving skills with ability to prioritize and meet deadlines.
• Excellent time management, organizational and customer service skills.
• Excellent written and verbal communication skills.
• Ability to exercise confidentiality, tact and diplomacy.
• High level of proficiency with Microsoft Office (Word, Excel, PowerPoint), WebEx, Teams and Zoom.Education/Experience/Training:
• Bachelor’s degree required
  
• 5+ years of work experience in an Executive Assistant role, supporting C-Suite Executives required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Demonstrated ability to handle privileged or confidential information with discretion
• Basic knowledge of Audio-Visual equipment to set up meetings
  Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels that they belong. We do so by acting on our commitment to Diversity, Equity & Inclusion and offering a substantial benefits package that includes generous paid time off, medical, dental, vision insurance, a comprehensive 401K plan, and employee discounts. All are welcome to apply to work for a company that truly believes its employees are its greatest asset!
  
  Martignetti Companies provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by state, federal and local laws. In addition to federal law requirements, Martignetti Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
  EEO M/F/D/V
  NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization.
  To apply for this position, please visit our website at www.martignetti.com.
  
  To apply, please visit: https://recruiting.paylocity.com/recruiting/jobs/Details/1566008/Martignetti-Companies/Senior-Executive-Administrative-Assistant
  
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