The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.

Manage Grant Accounts

• Monitor activities in research and general funds and independently analyzes the needs of the individual project and program accounts to best support assigned PI’s.
• Uses professional judgment to identify the most appropriate methods of financial disbursement of funds ensuring compliance with MATH accounting principles along with federal, state and University regulations and policies.
• Works closely with other departments including A&S, OCG, CCO, RIO, PSC, AP and other campus organizations when researching multifaceted processes.
• Devise, implement or revise internal accounting procedures based on project contract or grant needs; monitors expenditures and provides post award management support.
• Collaborates with grant proposal analysts on PI’s submitted materials. Monitor expenses for allowability based on the Uniform Guidance and the Terms and Conditions of the grant.
• Advises PI’s when expenditures and/or encumbrances differ from planned budgets and proposes solutions to assist faculty managing these accounts. Assists PI, SPA and OCG with the grant close-out process ensuring all expenditures are within the scope and budget allowed on the project.

HR & Payroll Liaison

• Advises staff/faculty on different position hires based on a thorough knowledge of University HR policies and procedures.
• Determines and recommends best position hire type based on PI hiring needs and University position options.
• Oversees all hiring paperwork for undergraduate researchers, graduate research assistants, lecturers and Postdocs.
• Enters and monitors appointments in the HR system; making funding adjustments as requested. Develops internal processes and deadlines and communicates to staff and faculty members to ensure positions are set up timely and meet biweekly and/or monthly payroll deadlines.
• Processes tuition waivers for graduate research assistant positions and updates funding for research personnel as projects end or based on financial review of fund balances.
• Works with ISSS to recommend appropriate documents for international scholars and processes visa paperwork for international research faculty.
• Audits biweekly/monthly payroll registers, funding suspense and end of appointment reports to ensure correct payment to employees and expenses are processed on the correct speedtypes.
• Researches complex HR problems and corrects errors in the HR system. Oversees payments to students for fellowships, scholarships, awards and stipends. Monitors student fund accounts and determines if expenses are applicable per award.

Manage Purchasing, Receivables, and Travel Expenses

• Review purchasing requests submitted in Marketplace by staff and faculty.
• Confirms proper form (PO, SPO, PV, sole source) is used in relation to federal, state and University regulations and policies.
• Determines whether purchase request is appropriate and within scope/budget of project when using sponsored project funds.
• Verifies available funds for purchases.
• Reviews vendor invoices and submits for payment.
• Verifies with purchaser that products were received and records in Marketplace. Investigates and resolves complex problems related to receipt of goods and services.
• Advises purchasers on large dollar items as to University procedures and may help with sole-source justifications and price-cost analysis.
• Update existing P.O.'s when new funding becomes available.
• Is the Department Capital Equipment Liaison.

Administration Support/Special Projects

• Advise students, staff and faculty on University procurement/travel policies and procedures.
• Review and approve travel authorization requests by determining if travel is appropriate per University policy and within scope/budget when using sponsored project funding.
• Allocate expenditures to appropriate funds and process any funds owed by traveler for personal expenditures. Use expert knowledge when reviewing complicated, detailed international travel requests.
• Oversee all petty cash processes for the assigned faculty.
• Process revenue received and stay abreast on the office of cash management policies.
• Perform any other special projects as assigned by the supervisor.

This position works in a hybrid capacity with 3 days per week remote and 2 days per week in-office.

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

• The salary for this full-time position is $53,000 annually.

• Bachelor's degree from an accredited college or university with major work in accounting, business administration, finance, human resources or another closely related field. Appropriate education will substitute for the required experience on a year-for-year basis.
• One year or more of experience in accounting, financial management and/or human resources.

• Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
• Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions.
• Proficient computer knowledge and skills with Adobe Acrobat and MS Office applications, particularly with Outlook, Word, Excel, and Power Point.
• Analytical skills, interpersonal skills, ability to understand transactional processes.
• Demonstrated ability to work effectively in a team and within other collaborative work situations.

• Three (3+) years of experience in accounting, business administration, finance, or a closely related field.

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.