Admin Exec Assistant III
Admin Exec Assistant III
Patelco Credit Union
Dublin, CA
Job ID : 374f2f71563035316c514231394e653948513d3d
Job Description :
About Patelco Credit Union:
Patelco is a not-for-profit credit union, serving the financial needs and aspirations of more than 400,000 members. What we earn, we return to our members in savings from lower loan rates, fewer fees, and personalized service that focuses on transparency, simplicity, and trust. Our mission remains the same as when we started in 1936, to provide products, services, education and expertise that will empower our members to rise up and achieve financial freedom.
Overview:
Patelco Credit Union is an Equal Opportunity Employer: disability/veteran
IND123
We’re here to help people in communities throughout Northern California build financially healthy lives. We do this by being attentive and partnering with our members to understand what is financially best for them. We thrive on change, and we put people first. If you’re looking to use your skills and knowledge to make a difference in the lives of others, we look forward to hearing from you.
Patelco is a not-for-profit credit union, serving the financial needs and aspirations of more than 400,000 members. What we earn, we return to our members in savings from lower loan rates, fewer fees, and personalized service that focuses on transparency, simplicity, and trust. Our mission remains the same as when we started in 1936, to provide products, services, education and expertise that will empower our members to rise up and achieve financial freedom.
In this role, responsibilities will include providing primary executive administrative support to both the Chief Technology Officer and Chief Lending Officer. The successful candidate will be professional, service oriented, have an attention to detail orientation, manage and prioritize multiple priorities and ability to think critically.
Responsibilities:
- Provide high quality and timely support to two members of the executive leadership team, ensuring all expectations are met.
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Manage and organize complex and demanding calendars by actively responding to meeting requests.
- Proactively resolve and prioritize conflicts
- Coordinate with other admins, VPs, and/or team members
- Coordinate with outside vendors, organizations, and/or consultants
- Keep executive well informed of upcoming commitments and responsibilities, act as a “barometer,” having a sense for the issues taking place in the environment.
- Maintain current department organizational charts, personal and business contacts.
- Coordinate executive travel and complete expense reports
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Manage and coordinate Leadership Team, Management Team, All Team and other functional/department/staff meetings.
- Coordinate with stakeholders
- Track agenda items
- Prepare presentations
- Take meeting minutes
- Coordinate with Technology and/or facilities to ensure successful meeting
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Support department projects as directed
- Will require proficiency in PowerPoint, Excel, and Word
- Proactively track deliverables, milestones, timelines
- Create correspondence, reports, memos, charts, tables or presentations
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Prepare Committee meeting packages
- Coordinate with board liaison for monthly package requirements
- Assemble Committee packages including Board Committee meetings and provide back up support for assembling Board/or other Committees as requested.
- Take meeting minutes when required
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Seasonal Projects
- Department holiday events
- Company-wide SPEERIT and appreciation days
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Provide back up support for other administrative assistants
- Provide back up support for the CEO’s phone and visitors
- Uphold and maintain a professional presence in stressful circumstances
- Perform other duties as assigned
- 8+ years of experience in the capacity of an Executive Assistant
- Impeccable execution of administrative activities, with high attention to detail, organization and process
- Strong verbal and written communication skills
- Ability to analyze information using logic and process to address miscellaneous situations and challenges
- Strong Microsoft Office skills: Excel, PowerPoint, and Outlook
- Proficient in Zoom, Teams, and other meeting platforms
- Adaptability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment
- Strong relationship management skills, ability to build a personal network throughout the company
- Flexibility working independently or partnering with a variety of teams
- Ability to exercise utmost discretion and judgement when working with confidential information and documents
- Demonstrated ability and willingness to continuously acquire new skills and competencies
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Preferred
- College degree
- Board software knowledge
- Able to lift up to 25 lbs.
- May be required to work occasional hours outside of normal business hours
$29.36 - 34.53 / hour
Compensation at Patelco:
Please note that the salary information is a general guideline only. Patelco Credit Union considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. We offer a competitive total rewards package including a wide range of medical, dental, vision, financial, and other benefits.
We Offer:
- An inspiring career that benefits both you and your community
- Competitive compensation packages with bonus opportunity
- Full Medical/Dental/Vision benefits with minimal eligibility waiting period
- Generous 401(k) with 3% Safe Harbor and 5% employer match
- Discounts on loan products
- Tuition Reimbursement
- Onsite Fitness Center at HQ and rewards for healthy habits
- Close proximity to BART, restaurants and shopping
Patelco Credit Union is an Equal Opportunity Employer: disability/veteran
IND123
Company Details :
Name : Patelco Credit Union
CEO : Erin Mendez
Headquarter : Dublin, CA
Revenue : $5 to $10 billion (USD)
Size : 501 to 1000 Employees
Type : Nonprofit Organization
Primary Industry : Banking & Lending
Sector Name : Financial Services
Year Founded : 1936
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Details
: Dublin, CA
: 29.36 - 34.53 USD HOURLY
: Today
