Job Title: Administrative Assistant

Classification: Full Time 30-40 hrs/week / Hourly/ Non-Exempt

Salary Range: $14.69– $16.43/hour

Schedule: Monday – Friday/9am - 5pm

Reports To: Associate Director

Compensation: Come make a difference in your community and in the lives of families by working with a caring team of professionals at Springfield Area Parent Child Center! Supportive, equal opportunity employer, with a family-oriented work environment, competitive wages, and excellent benefits package including generous paid time off.

Job Summary:

The Administrative Assistant at SAPCC holds a critical role in helping to follow up and complete administrative tasks. The Admin Assistant will support every member of the Leadership team at SAPCC to complete projects, keep records filed accurately and keep track of certain data. The Admin Assistant will help to welcome the public to our organization in a friendly and helpful manner by supporting the answering of the main phone line and the front door. This role requires initiative, professionalism, a high degree of organization and a thorough knowledge of general office policies and procedures.

Essential Functions:

• Greet visitors in a friendly and professional manner and direct them appropriately
• Answer the telephone in a friendly and professional manner and direct callers appropriately
• Assist staff with clerical work and program preparation, including photocopying, printing, faxing, typing, creating and updating spreadsheets, data entry, etc.
• Apply postage to mail and take mail to the post office
• Maintain files for multiple programs, including childcare files
• Complete administrative tasks for fundraising and donor relations
• Serve on the events planning committee
• Maintain facility calendars and schedule use of rooms
• Other duties as assigned

Qualifications:

• Associates Degree preferred or commensurate level of experience AND
• At least 3 years working in an administrative role, preferably in a nonprofit setting
• Proven organizational proficiency
• Ability to complete projects independently
• Friendly and welcoming communication style as one of the first points of contact for the public
• Demonstrated ability to work effectively as part of a team
• Highly developed professional ethics standards
• Access to reliable transportation
• Ability to pass any required background checks
• Experience using multiple data systems and technology for communication and data management, including Google applications like Gmail, Docs, Sheets, Calendar, etc.

Application Requirements:

In order to be seriously considered for this position we ask that you attach a cover letter and resume. Additionally, we suggest that you include two references, any letters of recommendation, and unofficial transcripts as extra pages on your resume attachment. If you find that you are no longer interested in the position after you apply, please let us know as soon as possible by messaging us through Indeed. Thank you!

Job Type: Full-time

Pay: $14.69 - $16.43 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
We follow all Vermont Department of Health Guidelines.

Ability to commute/relocate:

• North Springfield, VT 05150: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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