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McVeigh Global Meetings and Events is a unique blending of corresponding services (venue sourcing, logistics, association management, sponsorship sales, audio/visual, production and air travel management) that provides the MICE industry with a centralized platform to fulfill meeting and events business needs on a global scale. McVeigh Global Meetings and Events deep expertise and dramatically expanded scale provides clients end-to-end event and meeting management across diverse industry verticals.

McVeigh Global Meetings and Events is a rapidly growing corporate event design and management firm. We need the best people to fuel this growth and help to bring our company to the next level. This is a great opportunity for the right person. We have an office environment that fosters teamwork, collaboration, and lots of fun.

The Associate Project Manager (APM) will be responsible for managing meetings, as well as supporting colleagues on larger scale meetings or events, by executing contracts and program features. Project management skills and the ability to manage multiple clients and projects simultaneously are necessary for success in this position. Communication skills and positive attitude are essential. The APM will work closely with Account Manager or Project Manager when assisting on larger meetings and events.

Key Accountabilities:

Client(s)

· Prime contact with meeting/event stakeholder and ensuring all clients’ needs and expectations are met

· Develop and maintain client relationships by delivering the highest level of customer service

· Work closely with client’s dedicated partners (if applicable) to fulfill their needs; as well as communicate program needs with all vendors (ie. Hotel, AV, DMC, etc)

Team Collaboration

· Maintains collaborative and positive working relationships with all peers

· Works closely with Project Support Specialists to grow and develop their skill sets

· Works with the team to respond to proposals, reporting requests and special projects

Processes & Procedures

· Create, maintain, and document client specific processes and templates

· Quality control of outgoing project communications & budgets

· Ensure that meeting/events progress seamlessly by following established procedures, collaborating with colleagues, and ensuring accuracy.

Responsibilities:

Customer Service

· Proactively respond to requests and inquiries from attendees and clients in a timely manner

· Participates in customer site inspections and assists with the sales process, as necessary

· Participate with vendor and client visits as needed

Logistics

· Responsible for all aspects of the planning process, including, but not limited to event specifications (meeting space, food and beverage, hotel rooming lists, AV, etc.), transportation, team building/special event activities, attendee management and communications, shipping materials, invoicing, and budget management

· Develop all program materials (print and electronic)

· Support the vendor RFP process, contract negotiation and management partnership

Project Management

· Actively manages and participates in regular team meetings to review activity, sourcing, staffing and program status

· Ensures billing accuracy (always) and conducts bill reviews with the clients prior to processing the final bill (when required)

· Assist with the design and development of registration websites, when applicable

· Identifies operational challenges associated with his/her group and determines how to best work with colleagues and customers to solve these challenges and/or develop alternative solutions

· Uses his/her judgment to integrate current trends in event management and event design, where applicable

Education and Experience:

· 4-year Bachelor’s degree preferred

· 1 - 3 years Meeting and Event Logistics Planning

· Strong understanding of event technology (Cvent certifications preferred)

· Certified Meeting Professional (CMP), a plus

Behaviors:

· Process driven, achieve project goals effectively and efficiency with accountability

· Driven and self-motivated professional with a laser sharp attention to detail

· Incredible anticipation and problem-solving qualities

· Must have a passionate curiosity and inquisitive nature

· Ensure positive customer experience at every step of the customer journey

· Good listener and maintains accountability for deliverables

· Natural relationship builder with unparalleled integrity, work ethic, reliability, and maturity

Skills:

· Business driving strengths including strong organization skills, planning abilities, and solution-oriented decision-making

· Proficient in Microsoft Office Suite (PowerPoint and Excel)

· Strong understanding of meeting technologies (Cvent, Mobile Apps)

· Dedicated and focused with the ability to prioritize and complete multiple competing tasks

· Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization, including executive and C-level

· Event budget management skills both pre-event and financial reconciliation

· Supplier relationship management, contracting and negotiations

· Excellent communication skills both written and verbal

Travel:

· Travel to various destinations, including travel to international destinations, is a regular occurrence.

· Travel length can routinely exceed five working days, often times approaching 14 consecutive calendar days while on-site.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is regularly performed in a combination of remote and on-site event settings, routinely utilizing standard office equipment. Must be able to stand for prolonged periods of time, walk significant distances, and carry up to 30 pounds in order to perform the essential functions of the role. While performing the duties of this job, the employee sits, stands, uses hands, arms and fingers to perform routine tasks such as computer use, telephoning, copying, filing, etc. Normal vision and hearing and the ability to communicate effectively with others on the telephone, in person, and via written communication (including electronic communication) is needed. This is not an exhaustive list of responsibilities, skills, duties, requirements, or working conditions associated with this job. While this list is intended to be an accurate reflection of the position, the company reserves the right to revise the functions and duties of the job or to increase or decrease the scope of responsibilities when circumstances dictate, as determined by the owners.

Job Type: Full-time

Pay: $58,500.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have CVENT experience?

Education:

• Bachelor's (Preferred)

Experience:

• Events management: 2 years (Required)
• Customer service: 2 years (Required)

Willingness to travel:

• 50% (Required)

Work Location: Remote

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