Debt & Asset Manager - Finance and Accounting
Debt & Asset Manager - Finance and Accounting
University of Colorado Boulder
Boulder, CO
Job ID : 374f2f7156306c346c5156382f4e473645773d3d
Job Description :
Requisition Number:
46014
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
21-Feb-2023
Date Posted:
06-Feb-2023
Job Summary
The Campus Controller's Office (CCO) at CU Boulder encourages applications for a Debt and Asset Manager! We are a Tier One, nationally competitive research university with a $2.00B annual operating budget. The University is focused on cultivating its instruction and research, increasing its innovative impact at the national and international level through collaboration, transformation, and leadership. This department provides critical support to the mission by ensuring fiscal responsibility, accurate financial reporting, and compliance with laws, regulations, policies/procedures, and contract requirements.
This full-time position reports to the Director of Accounting within the Campus Controller’s Office and works closely with campus departmental finance and accounting staff, Facilities Management, and the Office of Capital Finance. This role supervises three professional staff and coordinates activities between multiple campus departments.
The Debt & Asset Management Unit exists to assure proper accounting for debt, capital construction, capital equipment and consumable/retail inventories for the University of Colorado at Boulder (UCB). This unit provides consulting, training, and mentoring regarding debt and asset management to campus personnel on the use of the finance systems and the business processes associated therewith, including departmental roles and responsibilities. Assisting campus partners in facilitating accounting management and control of fiscal operations and resources. This position will provide timely and accurate reports and related information to all external constituencies, to all levels of UCB’s management, and for the University’s annual reports. It will also manage the interface with the State of Colorado’s Financial Reporting System (CORE). The Debt and Asset Manager is responsible for managing subsystems related to the general accounting operations, and Property Accounting System (PSAM).
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Campus Controller's Office maintains and supports CU Boulder's fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.
What Your Key Responsibilities Will Be
People Development and Supervision:
- Recruit well-qualified enthusiastic, professional staff that will actively embrace and participate in organizational changes.
- Actively promote a culturally diverse and inclusive community within the organization.
- Direct the overall operations for units within specific areas of responsibility.
- Develop and implement both, long and short-term goals for the unit.
- Lead, train supervise, and evaluate staff to drive a positive and thriving work culture.
- Build and maintain a positive, collaborative work culture, encouraging customer focused staff interaction with colleagues, sponsors, and administrators.
- Model and develop leadership and technical skills for the current staff.
- Direct the implementation and ongoing success of career paths and professional.
- Collaborate effectively with colleagues within CU, other Higher Education Institutions, associations, and state entities, to modernize and implement standard methodologies for Debt and Asset management at the CU Boulder campus.
Debt Management:
- Manage and monitor external debt payment entries. Manage communications to departmental partners on all changes to debt schedules, refinancing, defeasance of debt, etc.
- Reconcile debt payments and journal entries with debt schedules provided by the CU Treasurer.
- Perform quarterly and fiscal year end debt reclassification of long and short term debt.
- Manage the tracking of financed purchases and compliance with GASB 87 for fiscal year end adjusting entries.
- Collaborate closely with the Capital Financing team to ensure financial records are up to date and provide bi-annual debt reporting for executive leadership.
- Manage accounting entries and reporting for internal debt within the CU Boulder campus and with the CU Treasurer.
Capital Construction Accounting and Reporting:
- Manage state funded capital construction accounting which includes, but is not limited to: creating, managing, and monitoring budget and accounting entries in the State Financial System (CORE); managing the accounting entries in the CU Boulder Financial system (PeopleSoft); reconciling the systems and ensuring CU Boulder is in compliance with State Capital Construction process and procedures.
- Manage, monitor, and reconcile all CU Boulder funded capital construction accounting entries.
- Provide oversight of monthly and quarterly capital entries and reporting which includes, but is not limited to: construction in progress; project reconciliations, and project close outs.
- Work closely with the CU Boulder Facilities Management to ensure timely recording of accounting entries, compliance with state capital construction rules, and timely close out of construction projects.
Manage Capital Equipment and Consumable/Retail Inventory and Accounting:
- Develop, revise, and maintain campus policies, procedures and guidelines for the acquisition/fabrication, depreciation/useful lives, inventory management and disposition of capital equipment and consumable/retail inventory.
- Ensure accounting records are updated for capital equipment purchases and fabrications in a timely manner. This requires monitoring expense codes, recording depreciation and disposal entries.
- Manage the physical inventory process for campus to ensure the asset and consumable/retail inventory records reconcile to the financial system. Work with campus partners to mitigate reconciling items which may include but is not limited to: recording disposals, reporting lost equipment, waste, ensuring all capital items are tagged appropriately, and updating the equipment location in the asset database.
- Develop and provide training to CCO staff and campus partners on capital asset and consumable/retail inventory management policies and procedures.
Manage Petty Cash and Gift Card Programs:
- Develop, revise, and maintain campus policies, procedures and guidelines for petty cash and gift card programs for the Boulder Campus.
- Manage the physical inventory process for campus to ensure petty cash and gift card inventories reconciles to the financial system. Work with campus partners to mitigate reconciling items which may include but is not limited to: updating custodians, reconciling balances and updating the cash and gift card locations in the asset database.
- Review and recommend the approval of new, or changes to, existing petty cash or gift fund accounts.
- Develop and provide training to CCO staff and campus partners on petty cash and gift card program policies and procedures.
Reporting and Systems Administration:
- Provide reporting for internal and external audits regarding the CU Debt and Asset records. This may include but is not limited to: Annual Financial Statement audits, departmental internal audits, federal research audits, and state audits.
- Provide regular and ad hoc reports for management and regulatory agencies that may include but is no limited to: NCAA; IPEDS; Tax preparers, Regents, Cost Accounting and DHE.
- Provide functional system administration support and will work with various financial systems which may include but is not limited to: PeopleSoft ERP; Property Accounting System (PSAM), State of Colorado Financial Reporting System (CORE), OnBase workflow system, Microsoft suite, and the Cognos reporting system.
- Assist in understanding, implementing and training new debt and fixed asset standards, policies and procedures to CU Boulder partners.
What You Should Know
- All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees will provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
- Hybrid work schedule offered with two (2) days in office and three (3) days remote.
What We Can Offer
- Starting salary range is $83,000 - $95,000.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be challenged. Be visionary. Be Boulder.
What We Require
- Bachelor's degree in accounting, finance, business administration, public administration, or closely related.
- Minimum of 2 years of progressive financial management or accounting experience.
- Equivalent combination of education and experience may substitute.
What You Will Need
- This position must be able to establish rapport and become a credible source of information and guidance for campus partners.
- Proven track record developing solutions to a variety of problems using existing policies and practices as a guide.
- Attention to detail.
- Analytical thinking.
- The ability to recognize unusual situations, question them and provide alternative solutions.
- Capable of prioritizing and using sound judgement to meet timelines and work independently.
- Ability to learn and use new software systems.
- Excellent interpersonal and communication skills and collaboration with varying levels of authority and cross-functional teams.
- Knowledge of or ability to learn GASB, GAAP, NACUBO accounting principles and guidelines.
What We Would Like You to Have
- Minimum of 6 years of progressive financial management or accounting experience. Equivalent combination of education and experience may substitute.
- Master’s degree from an accredited college or university in business administration, finance, accounting, or other business-related field.
- Supervisory or lead experience managing staff
- Advanced skills in Microsoft Excel. This must include advanced spreadsheet/database skills, including use of data warehouse and manipulation of large data sets.
- Thorough knowledge of advanced accounting concepts, principles and practices, rules and regulations.
- Ability to manage sophisticated cost accounting analyses and evaluations independently.
- Demonstrated skill with large data sets.
- Previous professional work experience in an institution (or institutions) of higher education.
- Experience with the University of Colorado’s financial system (PeopleSoft FIN) and HR system (HCM).
- CPA certificate.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by February 21, 2023, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Company Details :
Name : University of Colorado Boulder
CEO : Mark Kennedy
Headquarter : Boulder, CO
Revenue : $1 to $5 billion (USD)
Size : 10000+ Employees
Type : College / University
Primary Industry : Colleges & Universities
Sector Name : Education
Year Founded : 1876
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Details
: Boulder, CO
: 83000 - 95000 USD ANNUAL
: 2 days ago
