Pro Resources is searching for an experienced Executive Administrative Assistant to work with our client in Huntington, an innovative and full-service Tier One supplier with a global presence and emphasis in development for lightweight technologies. Our client offers employees the opportunity to join a leading edge company within the composite material industry and enjoy the benefits offered by a growing company in North America and internationally.

Job Status: DIRECT HIRE

Position Summary:
Reports to the Plant Manager, as well as providing support for other senior staff of the leadership team as needed. Acts as a liaison between the Plant Manager and leadership team, prioritizing requests, providing necessary follow-up on incoming issues/concerns, including those of a sensitive & confidential nature. Familiar with internal procedures, policies and practices, which are followed to plan and accomplish goals. Performs a variety of administrative tasks of higher complexity and responsibility, manages special projects upon request, and works under limited supervision.

Essential Job Functions:

• Manages day-to-day operations of Plant Manager’s office.
• Organizes and manages daily schedule, prioritizes immediate needs, informs Plant Manager of upcoming commitments/responsibilities & performs appropriate follow-up.
• Screens calls, provides general information to callers, and/or refers callers to appropriate person.
• Monitors incoming email/miscellaneous correspondence & provides necessary administrative follow-up, and/or notifies Plant Manager of issues requiring immediate attention.
• Liaison between Plant Manager & the Leadership management team, ensuring that Plant Manager requests are fulfilled, and deadlines are met.
• Plans meetings and events including, but not limited to, guest and invite lists, menu selections, venue selection, transportation, hotel accommodations, and entertainment.
• Prepares PowerPoint presentations and miscellaneous correspondence.
• Prepares / monitors expense reports.
• Coordinates travel arrangements. Includes coordinating group travel and assisting guests with travel arrangements as needed.
• Prepares detailed travel itineraries and compiles documents for travel related meetings.
• Organizes and maintains plant files: Plant Update, Visuant System, Operational Excellence Reporting.
• Responsible for ensuring that customer requirements are met in a timely manner.

• Requires a high school diploma. Associates Degree in Finance, Business, or some college preferred.
• A minimum of 5 years of experience in an administrative assistant role.
• Demonstrated proficiency in personal computer Windows applications including: Microsoft Outlook, Microsoft Word, PowerPoint, and Microsoft Excel.
• Must possess strong communication skills, be proactive in problem solving, highly organized with ability to work independently and manage multiple projects, work under pressure at times, and handle sensitive/confidential matters with discretion.

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