HCH Enterprises, LLC is seeking an Executive Assistant in support ofThe Rhode Island Department of Health (RIDOH). This experienced Executive Assistant will receive general supervision from a superior with considerable latitude for the exercise of initiative and independent judgement.

Candidate must be able have the ability to work off-hour shifts, weekends, and holidays as needed. Length of contract dependent on resource needs and funding availability.

Responsibilities

· To serve as a confidential assistant to the director, an executive director, an associate director, or senior administrator in their capacity to formulate, determine and effectuate management policies in the field of labor relations

· Responsible for confidential and sensitive administrative details involving labor/management relations, personnel matters, grievances, arbitration’s, collective bargaining negotiations, etc.

· Maintain utmost confidentiality with respect to management processes, strategies, and organizational initiatives and exercise discretion regarding related issues and activities

· Review correspondence, memoranda, statements, forms and records for content and compliance with administrative policies and procedures, and to sign all such documents on behalf of the executive or administrator, as authorized

· Independently compose a wide range of routine and unique correspondence

· Represent the executive or administrative superior, as assigned

· Play a lead role in providing executive-level clerical support; may supervise and review the work of subordinate clerical staff, or serve in an advisory or consulting role, as assigned

· Exercise initiative and sound judgement in generating correspondence, maintaining records, producing reports, conducting communications, and relieving the executive of important administrative details

· Maintain confidentiality and exercise discretion regarding work related issues and activities, especially those impacting labor/management relations

· Produce finished correspondence from written drafts, verbal instruction, or taped dictation

· Keep, prepare, and publish notes or minutes of meetings and conferences

· Obtain a wide range of data and information as needed, to maintain automated and paper data filing systems, and to produce a variety of routine and special reports as required

· Make appointments, maintain calendars, make referrals, confer with other staff members to prevent, or resolve operating problems related to the coordination of administrative support of work and as required, to lead or supervise the work of a subordinate staff

· Perform a variety of routine office functions and routine clerical tasks incidental to the work of the office

· Perform other duties as requested by supervisor

Knowledge, Skills, and Abilities

· Thorough knowledge of office methods, practices, procedures, and terms; a thorough knowledge of business English.

· Working knowledge of a variety of automated office equipment and the ability to use that equipment to communicate effectively and professionally, gather information, maintain records, and produce reports

· Familiarity with the principles and practices of public administration

· The skill in composing and transcribing correspondence, minutes, and reports

· Ability to independently manage a wide range of confidential administrative details, including those specific to labor/management relations

· Ability to understand, follow and communicate complex written and verbal instructions

· Ability to establish and maintain effective working relationships with other state departments or agencies, public and private organizations, departmental personnel, and the public at large

· Ability to recognize and respond to organizational issues and priority setting situations; the ability to lead and supervise subordinates

Education and Experience

· Such as may have been gained through graduation from a senior high school, including or supplemented by courses in typing and business practices; and

· Experience: Such as may have been gained through employment in a responsible secretarial position including difficult and complex clerical duties and the independent handling of confidential administrative details.

· Or, any combination of education and experience that shall be substantially equivalent to the above education and experience

This is an onsite position.

COMPANY OVERVIEW

HCH Enterprises, LLC (HCH) is a solutions-oriented staffing, consulting, project management and IT service provider. Our mission is to help governments and partners make life better for everyone by centering equity in the delivery of our consulting, staff augmentation, and information technology services. HCH is certified as a Minority Owned, Disadvantaged and Small Business Enterprise (MBE/DBE/SBE). We hold security clearance with the U.S. Government and have the ability to provide our services in classified environments. At HCH, we believe our work benefits from the diverse perspectives of our employees. As such, HCH celebrates inclusion and is committed to being an Equal Opportunity Employer.

Job Types: Full-time, Contract

Pay: $27,040.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Providence, RI 02908: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Familiarity w/ the principles & practices of public admin: 1 year (Preferred)
• transcribing correspondence, minutes, and reports: 1 year (Required)
• knowledge of office methods, practices, procedures: 1 year (Required)

Work Location: One location

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