Set Your Future IN MOTION

Manitou is purposefully committed to you, its people. We continue to elevate our success based on a “One United Team” focus that enables our purpose-driven and agile work environment. We pride ourselves in fostering a work-life balance that allows flexibility in people's day-to-day lives. In an era when talent is in-demand, you will find an unwavering commitment to your personal and professional growth.

ABOUT OUR COMPANY CULTURE:

As a worldwide leader in handling, access platforms and earthmoving equipment, Manitou Group’s mission is to improve working conditions, safety and performance throughout the world, while preserving people and their environment. We design, manufacture, distribute and service products and solutions for the material handling, access equipment and compact earthmoving activities that work smarter, safer and reliably while delivering value to our customers. Our high-profile brands include Manitou and Gehl, and we are proud of our network of 1,050 dealers throughout the world. With sales in 140 countries, our team of 4,500 people are committed to delivering exceptional customer satisfaction. We operate in more than 30 global locations to ensure proximity to our customers and services tailored to their needs.

Manitou continues on the forefront of innovation driving the green transition while also streamlining our operations guided by our customer-centric “New Horizons” roadmap. We are committed to providing safety and unique customer experiences worldwide. In sharing the same mission and values, our workforce remains engaged and passionate about what we manufacture and services we provide.

GENERAL ACCOUNTABILITY:

As a key member of the Manitou US subsidiaries leadership team, the Executive Assistant will coordinate all business activity and provide support for the MNA and MEA LLC leadership team. Responsibilities include reporting and managing information, planning and managing logistics for leadership team meetings/travel, and facilitating communication among numerous stakeholders.

DUTIES & RESPONSIBILITIES:

• Manage the planning and coordinating the logistics, venues, and hospitality for a variety of meetings and events for the leadership team and other groups. Gather feedback on outcomes and create recommendations for improvement.
• Assemble weekly reports from the leadership team and provide summary of key accomplishments and future actions.
• Coordinate meetings and maintain agendas, presentations and outcomes. Schedule calendar and communicate with participants to ensure productivity, engagement and deliverables are completed on time.
• Coordinate travel arrangements for team members visits to/from other sites and regions.
• Manage correspondence, memoranda, and reports involving confidential and/or sensitive information, financial, legal, technical, and other general business terminology.
• Organize, maintain, and assume responsibility for specific executive office files, records, and documents, including but not limited to, corporate records and resolutions, state filings, and annual meeting minutes.
• Answer / screen phone calls for senior executives as requested by the executives.
• Secure travel arrangements as needed, including flight reservations, hotel accommodations, and ground transportation for domestic and international travel.
• Manage complex calendars of meetings and appointments and keep executives informed of their commitments and participants aware of expectations.
• Prepare and submit expenses reports for the Vice President and other leadership team members.
• Collaborate with global team to organize corporate meetings and presentations.
• Prepare meeting agendas, reports, files, and other materials for meetings (internal or external). When meetings are held internally with outside parties attending, greet and seat meeting guests, offer refreshments, and notify appropriate parties of guest arrival.
• Assist in gathering data, some of which may be highly confidential and prepare it in the proper format.
• Foster cross-functional division and department communication.
• Act as liaison between executives and internal / external contacts.
• Proactively identify the needs of others and solutions for simplification.
• Identify and execute various engagement events and activities to improve team building and employee morale.
• Complete special projects and additional duties as assigned.

EXPERIENCE:

• Minimum of 5 years proven experience in a senior coordinator or administrator role.

EXPERTISE:

• This position requires confidentiality, accuracy and the ability to manage significant information and numerous projects simultaneously.
• Must be a self-starter with the ability to receive direction from multiple stakeholders, prioritize tasks and perform in a matrix organizational structure
• Flexibility to quickly respond to stakeholder needs as required to provide fast response and solutions.
• Demonstrated record of achievement and ongoing growth in responsibility.
• Proven strong verbal, written and interpersonal communication skills.
• Proficient in all Microsoft Office and Google Suite applications.
• A positive, can do attitude

EDUCATION:

• Bachelor’s degree or equivalent experience in business or related area required.

INTERNAL & EXTERNAL CONNECTIONS:

• Executive Leadership Team; Managers & Leaders; Employee Base
• Third party vendors.

LOCALIZATION AND TRAVEL EXPECTED:

• This position is located in West Bend, WI.
• Travel up to 10%

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OUR REWARDS & RECOGNITION:
In addition to an inclusive compensation package, we offer a comprehensive benefits program, including: Medical/Dental/Vision, 401k including employer match, tuition reimbursement, community-oriented volunteer program, wellness activities, employee and family activities throughout the year, and so much more! See for yourself why Forbes ranked Manitou within the top 125 for World’s Best Employers.

Applicants must be authorized to work in the United States.
Equal Opportunity Employer