The Executive Assistant is responsible for performing executive administrative support to the Managing Partner of Continuing Life. As the Executive Assistant to the Managing Partner, the EA takes on personal needs, office management, and special projects as assigned.

THIS IS A FULL TIME ONSITE POSITION IN CARLSBAD, CA.

PRINCIPLE DUTIES:

• Assists the Managing Partner with various administrative needs and special projects as needed.
• Coordinates meetings and staff member meetings with the Managing Partner.
• Coordinates appointments as appropriate.
• Maintains Outlook calendar and email account.
• Schedules travel, rental cars and car service.
• Review meeting notes and transcribe to "to do" lists and future agendas; maintains action item lists.
• Interfaces with co-workers to respond to inquiries and instruct when personal interaction is necessary.
• Draft letters, Policies & Procedures, job descriptions and other legal/compliance documents.
• Filing and expense reports.
• Plan company events and negotiate contracts (ex. retreats, holiday party, etc.).
• Maintains and orders the office supply inventory.

QUALIFICATIONS:

• At least three years experience as an Executive Assistant, reporting to a senior level executive.
• Must have excellent customer service skills.
• Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, and Outlook).
• Must be a good writer for letters and responses via email.
• Must be thorough and have good follow-up.
• Must be frugal when managing purchases including travel, goods, etc.
• Must be detail oriented.
• Must enjoy working at a fast pace with little supervision.
• Must be a self-starter and take initiative.
• Must have good personal interaction with others.
• Ability to multitask, working on projects while answering the phone and greeting visitors.
• Ability to communicate effectively in English and perform simple mathematics. High School graduate.
• Must maintain strictest confidentiality and use discretion when communicating with others about information obtained in the role.

. #ZR

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