Location: OaklandFull Time
Job ID: 48249
Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The California Digital Library (CDL) is a collaborative effort of the ten campuses of the University of California. As a UC systemwide library, CDL provides services to and on behalf of the UC system in partnership with the UC campus libraries. As a globally connected digital library, CDL occupies a unique position between the local UC campuses and the global digital library infrastructure. The primary user base for CDL services and programs includes UC faculty, students, and library staff. The CDL is a unit within the UC Office of the President, has a staff of 75+ and is located in downtown Oakland.

POSITION SUMMARY

Reporting to the CDL Director of Finance and Operations, the Research Financial Analyst position will be responsible for providing direct research administration support to investigators within CDL, including the Executive Director. The position is responsible for working collaboratively across CDL programs to provide comprehensive financial and budgetary services. The role will also be required to work closely with the CDL Finance Manager, Budget Office, Contracts and Grants Manager as well as other key stakeholders within and outside of UCOP associated with finance and post award research management. This position will be a primary point of contact for research financial management within CDL.

The incumbent will assume a key role in the annual budget process; produce monthly and quarterly expenditure reports; analyze portfolio spending patterns and trends; analyze and resolve problems; interpret policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas); demonstrate solid subject matter knowledge; and ensure the successful operation of CDL financial services. The position interacts frequently with the UC Office of the President financial services units, including the Business Resource Center, Budget Analysis and Planning, and Procurement Services.

The ideal candidate will use advanced professional concepts and organizational objectives to resolve complex problems in creative and effective ways; work on nuanced issues where analysis of situations or data requires an in-depth evaluation of variable factors; and exercise judgment in selecting methods, techniques and evaluation criteria for obtaining results.

The CDL finance team, including the Research Financial Analyst position, is based in the UC Office of the President downtown Oakland offices. Applicants from outside the Bay Area who wish to work remotely will be considered.

The University of California is an Equal Employment Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other characteristic protected by law.

Responsibilities

35%

Contract and Grants Management and Policy Compliance: Manage all pre- and post-award activities for sponsored projects. Assist CDL managers with proposal preparation and submission coordinating with the Research Policy Analysis and Coordination office as needed. Process, evaluate and reconcile financial transactions, including commitment of funds consistent with delegated authorities, while maintaining appropriate documentation. Review advanced financial transactions especially those related to sponsored funds and advise CDL managers on complex policies, processes and procedures. Provide resolutions for managing diverse, complex financial variables resulting from varying policies, contract terms and funding uncertainty. Ensure that proper internal controls and accountability are in place with respect to the financial activities of the CDL and coordinate research finance activity with the UCSD Sponsored Projects Finance office as needed; comply with sponsor and university policy as well as federal and state laws.

20%

Analytical Support and Reporting: Provide high level analytical support for complex budget, financial, and resource projects. Initiate, design and provide analytical studies, summary reports and background materials. Produce standard and ad hoc monthly financial reports; analyze complex financial data for accuracy; ensure budget transactions are allowable and in compliance. Provide backup support for grant analysis and reporting.

20%

Budgetary Activities: Oversee select budgetary activities from inception to close-out, including the formulation, coordination, execution, projection and analysis of budgets, funding, costs and commitments for Sponsored Projects. Partner with CDL management and others in responding to calls for information from UC Office of the President budget and financial services units.

15%

HR/Administrative Operations and Oversight: Assists with the administrative operations for the California Digital Library, a department of 75+ FTE and a $25 million budget with multiple revenue streams. May act in some cases as the department's liaison to the UCOP Human Resource department. Analyzes and coordinates HR actions according to UC and department policies and procedures. Manages multiple potentially broad projects where analysis of situations or data requires an in-depth evaluation of variable factors; helps resolve critical issues and improves the efficiency of CDL operations.

10%

Communication: Establish and maintain effective collaborative working relationships with UC Office of the President business and finance units, including the Business Resource Center, Budget Analysis and Planning, and Procurement Services. Partner with library business officers across the ten UC campuses in defining and executing solutions to complex CDL/campus library financial interactions ranging from shared (inter-campus) staffing, library content licensing costs, and shared service costs. Participate in UCOP financial workgroups as required.

Required Qualifications

• Advanced knowledge of and applied experience with business, budgeting and accounting principles, practices and systems. Experience with Contracts and Grants management preferred.
• Demonstrated experience in identifying, analyzing, and reporting on financial data. Proven ability and initiative to independently analyze and solve problems and to perform accurate, timely budget analysis and reporting.
• Advanced experience with Excel data analysis functions; in depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
• Advanced ability to present complex budget and financial related information in a clear and concise manner, both in writing and verbally. Ability to communicate in a clear, concise manner policies and procedures to non-financial professionals.
• Ability to quickly acquire a thorough knowledge of institutional policies, practice and procedures.
• Ability to creatively solve problems and deliver timely, accurate and complete work on tight deadlines. Ability to focus on priorities, strategies and vision. Ability to adapt to changing priorities.

Preferred Qualifications

• Master's degree preferred.

Education

• Bachelor's degree in accounting, finance, business and/or the equivalent of a minimum of 5 years related experience including experience within a research, academic or large/complex organization.

SPECIAL CONDITIONS

Applicants who wish to work onsite, hybrid, or remotely from within the state of California will be considered.

SALARY AND BENEFITS

Job Title: Financial Analyst 3
Job Code: 007709
Salary Grade: 22
Payscale: $94,000 - $107,500, commensurate with experience
Full Salary Range: $74,300 - $134,500
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is February 16, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

• LI-SG1

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=48249&PostingSeq=1

jeid-5f22ddaa2bc39e4987c0c941e6422198